Design Studio Coordinator at Velvet by Graham & Spencer

Overview: The Design Studio Coordinator supports the design team in day-to-day operations, ensuring the design room runs efficiently. This role is highly hands-on, assisting with sample management, fabric organization, and coordination between design, product development, and production teams.Key Responsibilities:Sample & Design Room Management• Maintain organization of the design room, including racks, shelves, and workspaces• Track incoming and outgoing samples• Ensure all samples are properly tagged, labeled, and logged• Assist in preparing samples for fittings, meetings, and photoshoots• Maintain seasonal sample archives Fabric & Trim Coordination• Organize fabric library, swatches, and trim inventory• Label and track all incoming fabric submissions from vendors • Support designers in pulling fabrics and trims for development• Assist in sending out fabric/trim requests to vendors Support Design Process • Assist designers with sketch updates, line sheets, and presentation boards• Help prepare seasonal boards (concept, color, fabric)• Maintain design boards and ensure updates are current• Support in CAD updates (basic Illustrator or PLM input if applicable)Cross-Functional Coordination • Work with Product Development and Production teams to track sample status• Help follow up with vendors on sample shipments and timelines• Support fittings by preparing garments and taking notes if neededAdministrative Support • Maintain accurate logs of styles, fabrics, and samples• Assist with data entry into PLM/ERP systems (if applicable)• Support calendar milestones (SMS deadlines, fittings, etc.)• Handle general design room errands and organization tasks Required Qualifications• 1–2 years of experience in fashion design or related field (internship acceptable)• Degree in Fashion Design or related field preferred• Basic knowledge of garment construction and fabrics• Proficiency in Adobe Illustrator (Photoshop a plus)• Strong organizational skills and attention to detail• Ability to multitask in a fast-paced environment