Office Coordinator

Office CoordinatorThe Signorelli Company is a vertically integrated, diversified development company based in The Woodlands, TX. As one of the largest privately held development companies in Texas, Signorelli has more than 30 years of experience in all aspects of real estate development including retail, mixed-use, multifamily, office, healthcare, land development and single-family homes.The Office Coordinator is responsible for the day-to-day experience, organization, and functionality of the Houston corporate office. This role ensures the office is consistently welcoming, well maintained, and operating smoothly for employees and visitors.The Office Coordinator takes pride in creating an environment where people enjoy coming to work. They proactively identify and resolve issues, maintain a high standard for the office, and serve as the go-to-person for keeping the office running efficiently. While this role operates within defined processes and budget guidelines, it is expected to bring initiative, attention to detail, and a strong sense of ownership to the office experience.Office Environment and ReadinessMaintain a clean, organized, and fully stocked office environment at all timesRegularly walk the office to identify and address items that require attention, including cleanliness, organization, or maintenance needsMonitor common areas, conference rooms, and shared spaces to ensure they are consistently presentable and functionalProactively identify and address maintenance, cleanliness, or organization issues without directionPartner with the janitorial service as the primary point of contact to ensure quality and consistency of cleaning servicesSet up, rearrange, and reset conference rooms and gathering spaces for meetings and events, including moving tables, chairs, and other furniture as neededFront of House and Guest ExperienceServe as the first point of contact for visitors, creating a welcoming and professional experienceManage the main phone line and direct calls appropriatelyCoordinate deliveries, mail distribution, and general front desk operationsOffice Operations and Vendor CoordinationManage office supply, grocery, and inventory levels, ensuring the office is consistently stockedPlace and track orders within an established budget, maintaining accurate recordsOwn vendor relationships for office related services and supplies, holding vendors accountable to quality and service expectationsCoordinate with the property manager on maintenance needs and track requests, timelines, and resolutionIdentify opportunities to improve office processes, organization, and efficiency and implement enhancements where appropriateExercise sound judgment in day-to-day decisions while operating within established processes and budget guidelinesEnsure the office environment consistently reflects a high standard of organization, cleanliness, and readinessEmployee Experience and Culture SupportPlan and coordinate in office events such as birthdays, holidays, and Lunch & LearnsPrepare and manage office celebrations and employee recognition momentsSupport internal communications related to new hires, promotions, and other employee updatesContribute to creating a positive, engaging, and well-run office environmentCreate a thoughtful and welcoming in-office experience that reflects a high level of care and attention to detailExecutive Support and Administrative CoordinationProvide ongoing administrative support to the Executive Assistant to the C-Suite, assisting with corporate initiatives, special projects, and company prioritiesSupport coordination of cross-functional activities as needed, including tracking deadlines, deliverables, and follow-ups to support timely executionAssist in the preparation, formatting, and organization of internal materials, presentations, and communicationsSupport logistics for executive meetings, corporate initiatives, and company-wide effortsPartner with the Executive Assistant to help manage shifting priorities and provide additional support where neededGain exposure to executive-level operations and contribute to projects that support the broader organizationWhile supporting executive-level initiatives, this role maintains primary responsibility for the day-to-day office experience and operationsAdditional ResponsibilitiesProvide general administrative support to the office as neededAssist with special projects and miscellaneous requests across departmentsMaintain flexibility and a positive attitude in a fast paced, service-oriented environmentCore ValuesIntegrity: Do the right thing, always. Corporate sustainability can only be achieved through trust and integrity.Growth: Strive to do more. There is no growth in your comfort zone and no comfort in your growth zone.Innovation: Think differently. Innovation is the ability to see change as an opportunity, not a threat.Vision: A strong team turns a vision into reality. We focus not on where we are, but where we are headed.Excellence: Excellence is not a skill, it's an attitude. We are what we repeatedly do. It is not an act, but a habit.EducationHigh school diploma or general education degree (GED) requiredExperience2-3 years of experience in office administration, hospitality, or a similar environment preferredTalentsStrong sense of ownership and pride in maintaining a high-quality environmentHighly observant with the ability to notice details and address issues proactivelyExcellent organizational and time management skillsStrong interpersonal and communication skills with a service-oriented mindsetAbility to manage multiple priorities and respond to frequent interruptions with professionalismComfortable working within established processes while identifying opportunities for improvementPositive, dependable, and solutions orientedThe Signorelli Company is committed to providing an environment of mutual respect where equal employment opportunities are available to all. We seek to empower everyone's diverse experiences to maximize our organization's talent and capabilities.This job description is not meant to be an "all-inclusive" list of the duties and responsibilities of this job. The Signorelli Company reserves the right to change or modify job duties as necessary based on business necessity.