Office Administrator

OFFICE ADMINISTRATOR POSITION SUMMARY The Office Administrator will report directly to the Plant Manager ensuring daily operations run smoothly through administrative, clerical, and logistical support for the administrative office and warehouse. ESSENTIAL DUTIES AND RESPONSIBILITIES Exhibit a high level of professionalism in verbal and written communication with customers and visitors Answers the phone and directs calls to the appropriate individuals Manage paper files for items such as equipment titles and various reports Manage relationships with vendors and service providers Ensure the office is well-maintained, organized, and secure Scan BOLs and help file AP invoices and other paper documents Organize luncheons, meetings, catered events, and other activities as required Organize company functions, such as picnics, retirement gatherings, and Christmas parties Order and organize the mail room, including keeping all office supplies in stock Gather the company mail from a post office box daily Complete a Fire Extinguisher report monthly Distribute and reconcile the petty cash Collect money from all the company vending machines Open boxes and verify items to packing lists Use Ellipse/ Fulcrum software to receive items MINIMUM QUALIFICATIONS High school diploma or GED equivalent Valid Driver’s License Basic knowledge of accounting principles SPECIFIC KNOWLEDGE, SKILLS & ABILITIES Fundamental understanding of logistics and general business principles Effective written and verbal communication skills with attention to detail Strong proficiency with Microsoft Office, including Excel, PowerPoint Ability to organize and collaborate across multiple functional teams High attention to detail, well organized, and good independent judgment Strong financial aptitude and focus on bottom-line results Ability to work both independently and as part of the larger team PHYSICAL REQUIREMENTS AND WORK ENVIRONMENT Work is typically performed indoors in an office environment. The noise level in the work environment is usually quiet. Incumbents must be able to perform work that requires typing, reading, communicating, sitting for prolonged periods of time, standing, and walking. The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee: Is regularly required to use hands to type, touch, handle, or feel Is frequently required to stand and reach with hands and arms Is occasionally required to walk and climb or balance May occasionally be required to lift and/or move up to 15 pounds Will, at times, be exposed to loud noises In the event that the incumbent visits an operations worksite, personal protective equipment including but not limited to head protection, hearing protection, safety glasses, safety shoes, high visibility clothing, and flame-resistant clothing may be required. SCHEDULE 40 hours/ week, Monday through Friday OPPORTUNITIES Medical plans with prescription drug coverage, dental insurance and vision insurance 401(K) with immediate vesting and generous employer match Work-life balance with family-friendly work schedules Opportunity to grow within position through Intrepid’s career path program PRE-EMPLOYMENT DISCLOSURE A pre-placement Physical, Drug Test, Background Check, and Mobility test will be required for anyone selected for this opportunity. Placement into the position will not be made until the results are received and cleared by Intrepid. The above declarations are not intended to be an all-inclusive list of the duties and responsibilities of the job described, nor are they intended to be such a listing of the skills and abilities required to do the job. Rather, they are intended only to describe the general nature of the job. Intrepid Potash Inc. is an equal opportunity employer. Applicants and employees are considered for positions and are evaluated without regard to mental or physical disability, race, color, religion, gender, national origin, age, genetic information, military or veteran status, sexual orientation, marital status or any other protected Federal, State/Province or Local status unrelated to the performance of the work involved.