Temporary Contract & Records Compliance Coordinator

Job Title: Temporary Contract & Records Compliance CoordinatorDepartment: HR OperationsLocation: New York, NY 10041Shift Time: 9:00 AM-5:00 PMDuration: 04/20/2026 - 06/13/2026, with strong possibilities of extensionNotes: Temp takes 1 hour unpaid lunch, hours in the schedule reflect the total work hours per day excluding the unpaid lunch.Must have experience in healthcare field.PREA will be required.Position Description:The temporary Contract & Records Compliance Coordinator supports the HR Operations team with contract coordination and comprehensive personnel file audits.We are seeking a detail-oriented and proactive Contract & Records Compliance Coordinator to support the administration of student and resident agreements across departments in addition to reviewing documents for compliance.This individual will serve as the key liaison between departments and the Office of Legal Affairs (OLA), ensuring that agreements are accurate, complete, and processed in a timely manner.The ideal candidate will have strong organizational and communication skills and a keen eye for detail.Responsibilities:Serve as the central liaison between departments and the Office of Legal Affairs (OLA) for all student and rotation agreements.Review agreements prior to submission to OLA to ensure the correct template is used and all required fields are accurately completed.Verify the status of existing agreements and identify when new or updated agreements are needed.Communicate with departments to facilitate the initiation or renewal of agreements and ensure timely follow upMaintain the contract database on the share drive.Develop and manage a tracking system for active agreements, key dates, and execution statuses.Upload finalized agreements and distribute fully executed copies to relevant departmentsEnsure compliance with internal policies and processes related to contract administrationSupport HR operations with ad hoc administrative tasks as needed.Review personnel documentation in the HRIS system and ensure completeness and accuracy.In addition, work with HR managers to obtain and remediate missing or incorrect records.Preferred Skills:Prior experience with contract administration, legal documentation or administrative coordinationAbility to review documents for completeness, formatting and compliance with organizational standards.Familiarity with working with legal teamsExcellent written and communication skillsStrong organizational skills and attention to detailProficiency with Microsoft Office (Excel and Word)Ability to manage multiple priorities and work independentlyEEO: “Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of – Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans.”