Executive Assistant

Executive Assistant Pay Range: $35hr - $44hrWe are seeking an experienced Executive Assistant to provide high-level administrative and operational support to senior leadership. The ideal candidate will manage complex schedules, coordinate projects, maintain data and reporting systems, and serve as a key point of contact for internal and external stakeholders while ensuring efficient office operations.Responsibilities:Manage executive calendar, meetings, and events, ensuring alignment with priorities and timely follow-ups.Prepare meeting agendas, collect materials, and track action items to completion.Maintain and manage portfolio data, including drafting reports and ensuring accurate data entry.Build and maintain strong relationships with internal and external stakeholders.Coordinate scheduling and logistics for leadership meetings and events.Serve as a primary point of contact for coordinating executive-level visits and meetings.Arrange travel, prepare itineraries, and reconcile expenses.Support project management activities, track deliverables, and document meeting notes.Provide administrative support for events and represent the team at organizational activities.Develop and maintain office procedures, policies, and operations.Manage correspondence, ensuring timely responses and follow-ups.Prepare and edit documents, presentations, and reports.Maintain records, track expenditures, and assist with budget monitoring.Manage complex calendars, meetings, and travel arrangements.Attend meetings to provide logistical support and track follow-up actions.Requirement/Must Have:5+ years of relevant administrative experience.Experience managing executive calendars.Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and SharePoint.Strong written, verbal, and interpersonal communication skills.Strong organizational and task management abilities.Ability to handle confidential information with professionalism.Ability to manage competing priorities in a fast-paced environment.Should Have:Bachelors degree or equivalent experience.Ability to quickly learn new systems and tools.Familiarity with fundraising principles.Strong problem-solving and critical thinking skills.Experience with collaboration and document management tools.Skills:Executive support and coordination.Calendar and travel management.Data management and reporting.Communication and stakeholder management.Project coordination and documentation.Qualification And Education:Bachelors degree or equivalent experience.