Program Assistant

The Program Assistant provides both administrative and programmatic support to the Executive Director. This role serves as a key point of contact for the public, vendors, grantees, and reports directly to the Executive Director.QualificationsExcellent written and verbal communication skillsProficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)Familiarity with the nonprofit sector, particularly the Chicagoland healthcare landscape, is preferredExperience with Blackbaud or other grant management database systems is a plusBachelor’s degree (BA) or equivalent relevant experienceMinimum of one year of related professional experienceCompensation and BenefitsCompetitive salaryHealth insurance403(b) retirement planKey ResponsibilitiesUnder the supervision of the Executive Director, the Program Assistant will:Maintain office and grant files, including digital databases and document retention systems, ensuring accurate and timely retrieval of recordsRespond to general phone and email inquiriesManage office and Executive Director calendarsPrepare checks for signature, track bank balances, and generate financial reportsConduct initial review of invoices for paymentMonitor and manage incoming communications (email, phone, and mail)Maintain and update the Foundation’s websitePrepare materials for Board and committee meetingsRepresent the Foundation at designated professional meetingsPrepare and manage grant documentation, including tracking submissions and disbursementsRespond to initial grant inquiries and escalate complex requests as neededManage a portfolio of grant applications, including evaluation, site visits, and funding recommendationsHandle confidential information with discretionPerform additional duties as assigned by the Executive Director