Administrative Assistant

Position Type:Secretarial/Clerical/Secretary - School YearDate Posted:4/21/2026Location:Lewis Cass Elementary SchoolDistrict:Lewis Cass SchoolsAdministrative Assistant-ElementaryReports ToBuilding PrincipalPosition SummaryProvides clerical, secretarial, and administrative support to the school principal and staff. This role helps ensure the front office runs efficiently while supporting students, parents, and school operations. Key ResponsibilitiesFront Office & CommunicationProfessionally and courteously greet visitors, students, and parents; act as the first point of contactAnswer phones, emails and respond to inquiries, and direct calls appropriatelyCommunicate school policies, events, and procedures to families Administrative SupportAssist the principal and staff with scheduling, meetings, events and correspondencePrepare, copy, and distribute memos, reports, and school communicationsMaintain calendars for school events and activitiesSupport teachers, administrators, and staff with clerical and organizational tasksStudent Records & AttendanceMaintain student files, enrollment, and attendance recordsTrack and record student absences daily and contact parents when neededProcess student registrations, transfers, and records requests Office OperationsManage office supplies, mail, and filing systemsEnter and update data in school information systemsHelp coordinate school events (open house, conferences, field trips)Carry out duties assigned by the administration as neededEnsure efficient and organized office workflowQualifications (Indiana Typical Requirements)High school diploma or GED (minimum), Associates Degree preferredPrevious office or administrative experience preferredBasic computer skills (Microsoft Office, student systems)Strong communication, organization, and multitasking abilitiesProfessional, welcoming and courteous demeanorPhysical DemandsThe physical demands described below represent those required to perform the essential functions of this position. Reasonable accommodations may be made.Frequency Key: N = Never | R = Rarely | O = Occasionally | F = Frequently | C = ConstantlyActivityNROFCLifting & CarryingUp to 10 lbsNNNYN11 - 20 lbsNNYNN21 - 50 lbsNYNNN51+ lbsYNNNNPushing & PullingUp to 20 lbsNNNYN21+ lbsNNYNNMobility & PostureSittingNNNYNStandingNNNYNWalkingNNNYNBending / StoopingNNNYNKneeling / SquattingNNYNNClimbing / CrawlingNYNNNReaching (overhead/outward)NNNYNTwisting / TurningNNNYNManual TasksKeyboarding / TypingNNNYNFine motor skillsNNNYNHandling / GraspingNNNYNRepetitive hand motionNNNYNRepetitive foot motionNYNNNDriving (if applicable)Operate automatic vehicleN/AN/AN/AN/AN/AOperate manual vehicleN/AN/AN/AN/AN/A