Litigation Secretary

As a Legal Assistant, your outstanding administrative skills will enable you to perform a wide range of secretarial duties and confidential tasks in a fast-paced environment. Your strong interpersonal skills will serve as you interface with clients, attorneys and staff. Responsibilities will include but are not limited to: • Prepare, organize, and create complex legal documents and forms; • Assist with and prepare electronic court filings; knowledge of state and federal courts; • Assist attorneys with conflicts checks and opening new matters; • Prepare TOCs/TOAs; exhibits, binders, and other legal documentation; • Demonstrate excellent understanding of formatting and styles, redlining and other proofreading skills; • Determine docket/calendar dates from court documents and correspondence and enter into Firm’s calendaring software; • Establish and maintain paper and electronic client and administrative files; • Answer and roll calls, schedule appointments and meetings, maintain attorneys’ calendars, handle e-mail distributions/incoming and outgoing mail, updating contact information; • Work closely with Accounting to prepare expense reports and monthly bills (from pre-edits, to processing final bills); • Assist attorneys and paralegals in preparing for hearings, mediations, arbitrations, and trials; • Assist with overflow/special projects; contribute to the office and firm-wide team objectives; • Provide general back up support to the office and other departments as required; • Coordinate couriers and other special functions internally and externally. The ideal candidate must possess: • Excellent administrative, interpersonal, written and oral communication skills; • Discretion and able to maintain confidences; • Ability to work independently and prioritize workload activities for multiple attorneys; • Ability to remain calm in deadline-driven and high-pressure situations; • Effective communication skills with a diverse audience including attorneys, clients, staff and vendors; • Sound judgement, ability to anticipate/identify/analyze problems and challenges and recommend/implement solutions; • Maintain and nurture a positive attitude and workplace environment;• Have a strong sense of urgency and commitment to meeting internal and external expectations. Qualifications: • 5+ years of litigation experience in a large to medium size law firm; • High school diploma or equivalent required, Bachelor’s degree preferred; • Strong knowledge of California and Federal court procedures and rules; • Experience with docketing software such as CompuLaw or Milana preferred; • Electronic calendaring skills required; • Trial experience preferred; • Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook); • Superior proofreading, editing, and redlining skills; • Highly organized and detail-oriented.