Commercial Executive Administrator

Commercial Executive AdministratorAre you looking for an exciting career, and the opportunity to grow with a top-of-the-line company?David S. Brown Enterprises is a full-service real estate company headquartered in Baltimore, Maryland. Since inception, our commitment to personalized service and high-quality construction has exceeded the expectations of our tenants and partners. With a forward-thinking approach, we serve the community through socially conscious development and infuse each project with our firm principles of loyalty, stability, responsiveness, and quality. Our entire portfolio is handled in-house, minimizing the need for external consultants in construction, design, and architecture. For our consumers, this means cost-savings, expedited timelines, and fewer miscommunications delivering a project efficiently and effectively.As a Commercial Executive Administrator, your primary function is to provide high-level administrative and operational support to the Commercial Office Leasing team. This includes managing lease documentation, coordinating renewals, supporting reporting functions, and ensuring smooth day-to-day operations within a fast-paced commercial real estate environment.What we would like from you:High school diploma required; college degree preferredMinimum of 5 years of related administrative or commercial real estate experienceProficient in Microsoft Word, Excel, and Outlook (experience with Yardi, Zoho, and Costar preferred)Draft, redline, and process lease proposals, letters of intent, and lease agreementCollaborate with leasing and legal teams to format and finalize lease documentsDraft and manage monthly renewal letters based on broker-provided terms, ensuring approval, mailing, and digital distribution.Track renewal timelines and maintain accurate reporting and CRM updatesPrepare and maintain reports including vacancy, renewal, tenant roster, and prospect reports.Assist with preparation and review of invoices, commissions, and expense tracking.Coordinate tenant communications, welcome materials, and engagement initiativesSupport marketing efforts including updating property listings, materials, and communications.Maintain CRM database and assist with marketing campaignsProvide administrative support including calendar management, meeting coordination, travel arrangements, and office operations.Maintain and organize filing systems and ensure accuracy of documentationAbility to prioritize tasks, meet deadlines, and manage multiple responsibilities.Strong communication skills with the ability to interact professionally with tenants, brokers, and internal teams.Detail-oriented, dependable, and able to maintain confidentialityPerks when you join our team:Work-life balance with 10+ days of paid vacation, paid sick leave, and a paid day off for your birthday 9 paid company holidays 401(k) retirement plan with a 50% company match up to 8% Comprehensive medical, dental, and vision insurance with employer contributions 15% apartment rental discount for eligible employeesAnnual year end bonusesTuition reimbursement for undergraduate, graduate courses, certifications, and seminarsEmployer-paid benefits, including:Term Life & AD&D InsuranceShort-Term DisabilityWellness Program & gym membershipWe are proud to be an EOE, and we maintain a drug-free workplace