Staff Accountant

Job Summary The Staff Accountant is a mid-level role within the organization that is responsible for managing full cycle accounts payable operations, while ensuring accuracy, timeliness, and regulatory compliance across all payment processes. The Staff Accountant maintains daily accounts payable reports, reconciliations, and financial files, and annual tax documents, working with employees within the organization, and external contacts and vendors. Essential Duties & Responsibilities Maintain accounts payable reports, spreadsheets, corporate accounts payable files, and accounts payable schemas daily Oversee electronic vendor invoices and imports into accounting systems with loan level detail Ensure vendor files are up to date with all W9 requirements being met as well as ACH Enrollment Forms and Certificates of Insurance being filed and attached to proprietary system Correspond with vendors and respond to inquires in a timely manner Coordinate funding approval and process check and ACH runs on designated days. Prepares and send approved wire and ACH transfers by completed appropriate forms, verifying wire and ACH instructions, or approving via the proprietary system. Communicates with organization management to ensure payments and branch allocations are authorized appropriately Interprets payment terms to ensure timely and accurate processing of vendor invoices and payments taking proper action to correct discrepancies, as needed Research state requirements for tax filings to ensure compliance Process renovation request payments and reviews for accuracy and completeness Prepared adjusting entries, as needed Upload positive pay files to bank Allocate prepaid expenses and reconcile monthly to ensure allocations were appropriately expensed by analyzing all prepaid expenses Prepare personal property tax returns Prepares state use tax returns monthly, quarterly, semi-annually, and annually Assist with the preparation of annual IRS Form 1099 and Form 1098 reporting Aid with warehousing lending, as needed. Other responsibilities, as assigned. Knowledge, Skills and Abilities Experience in Mortgage Accounting (Preferred) Experience with financial software, Loan Vision (Preferred) Education Requirements Associate’s degree or equivalent related experience (Required) Experience Minimum of 2+ years in an accounting role (Required) Work Environment Work is performed within a home office environment, with standard office equipment available as needed. Physical Factors The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this Job, the employee is regularly required to sit for extended periods of time; use hands to finger, handle, or feel the computer; reach with hands and arms and talk or hear. The employee must occasionally lift and/or move up to 25 pounds. Disclaimer The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.