Property Transitions Assistant

Harbor Group Management Company is a multi-billion dollar real estate investment and property management firm. As we continue to grow, we are looking for passionate, goal oriented, creative individuals with an entrepreneurial spirit and great communication skills. Harbor Group is dedicated to outstanding customer service and providing exquisite living experience for our residents.Job Title: Property Transitions AssistantLocation: Norfolk, VA or Greater Dallas Area, TX (Candidate must reside in either location)Position SummaryThe Property Transitions Assistant is responsible for supporting all operational, financial, and administrative activities related to the onboarding and offboarding of properties within the portfolio. This role plays a key part in ensuring smooth transitions by coordinating due diligence, preparing documentation, validating data, and partnering with cross-functional teams across Property Management, Accounting, IT, Compliance, and Asset Management.Key Responsibilities Coordinate all tasks associated with new property onboarding and property dispositions. Support due diligence processes by collecting, reviewing, and organizing operational, financial, and vendor documentation. Manage transition checklists, timelines, and communication with internal and external stakeholders. Validate incoming data such as rent rolls, vendor lists, service contracts, occupancy information, and resident ledgers. Prepare transition packets, summary reports, and status updates for leadership and project teams. Assist with system setup, including property codes, budgets, lease data, and vendor profiles. Partner with Accounting to ensure clean financial cutoffs, deposit transfers, and reconciliation of transition-related items. Facilitate communication with on-site teams to support operational readiness post-transition. Track and update project milestones in transition systems or project management tools. Identify risks, gaps, or issues and escalate as appropriate to ensure successful property transitions. Maintain accurate and organized transition files for compliance and audit purposes. Contribute to process improvement efforts to streamline transition workflows and data integrity. Assist in performing post-close true ups for multifamily and commercial properties by reviewing the purchase and sale agreement to identify all items subject to adjustment (e.g. prorations, reconciliations, credits, escrows). Validating actual revenues, expenses, utility charges, rents, CAM reconciliations, taxes, and other prorated items against closing estimates. QualificationsEducation & Experience Bachelor’s degree in Business, Real Estate, Finance, or related field preferred. 2+ years of experience in property management, real estate operations, data analysis, or project coordination required. Experience supporting property acquisitions, dispositions, or transitions is highly preferred. Knowledge, Skills & Abilities Strong attention to detail and ability to manage multiple projects simultaneously. Excellent analytical and data validation skills. Strong written and verbal communication skills. Ability to collaborate across departments and work with both internal and external partners. Proficiency with property management systems (Yardi, RealPage, MRI, etc.) preferred. Advanced Excel skills and experience with data auditing or reporting tools. Highly organized with strong follow-through and ability to meet deadlines. #PremiumMT3WHAT WE OFFER: Competitive Salaries & Bonuses Medical, Dental & Vision Plans 401(k) Plan with Employer Matching Contributions (including part-time employees) Paid Time Off (PTO) & 10+ Paid Holidays Paid Parental Leave Paid Birthday Off (Multifamily) Flexible Spending Accounts Company-Paid Long-Term Disability Company-Paid Life Insurance Short-Term Disability Health Savings Account with Employer Contributions Pre-Tax Commuter Benefit (Corporate) Wellness Perks (including part-time employees) FinFit Financial Wellness Program Legal Resources Employee Apartment Discount (including part-time employees) Employee Referral Program (including part-time employees) Employee Assistance Program (including part-time employees) Tuition Reimbursement Insta Pay Eligible Volunteer & Community Service Opportunities Employee Recognition & AwardsBenefit eligibility will be determined at the time of hire. Eligibility for certain benefits may vary based on position, location, hours worked, and other qualifying criteria.Veteran FriendlyThis pre-employment application will be given every consideration, but its receipt does not imply that the applicant will be employed. Each question should be answered in a complete and accurate manner as no action can be taken on this application until all questions have been answered.Harbor Group Management is proudly an Equal Opportunity Employer EOE/M/F/D/V. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status.