Registrar II

Job Description Registrar Job ScorecardOrganization: BridgePrep Academy & SMART ManagementPosition: RegistrarReports to: Principal or Dean of OperationsCompensation: Hourly rate from $16 to $19 based on degree and experience Organization DescriptionSMART Management is a mission-driven education management organization supporting high-quality Pre-K–12 charter schools across Florida. We partner closely with school leaders and governing boards to build strong academic, operational, and cultural systems that help schools — and educators — thrive long term.BridgePrep Academy, the largest network supported by SMART Management, serves students across 21 schools and is united by a bold mission: to provide a rigorous, student-centered academic experience enriched by an extended Spanish language program. At BridgePrep, educators are part of a collaborative, growth-oriented community where high expectations, strong support, and a deep belief in every child’s potential guide our work each day.Join a network where your work matters, your growth is prioritized, and every classroom is a place where students are known, challenged, and supported. Learn more at or .Job DescriptionThe School Registrar is responsible for maintaining accurate student records and ensuring all enrollment, withdrawal, and records management processes are compliant, efficient, and family-friendly. Reporting to the Dean of Operations, the Registrar plays a critical role in supporting enrollment, FTE reporting, and audit readiness.This role requires strong attention to detail, organization, and customer service, ensuring that all student data is accurate, complete, and up to date at all times.Key ActivitiesEnrollment & Records ManagementProcess all student enrollments, withdrawals, and transfers accurately andin a timely manner.Maintain complete and compliant cumulative records for all students.Ensure all required documentation is collected, verified, and properly filed.Manage student information systems and ensure data accuracy (demographics, schedules, records).FTE & ComplianceSupportaccurateFTE reporting by ensuring student records meet state and district requirements.Prepare andmaintaindocumentation for audits and compliance reviews.Partner with the Dean of Operations to ensure 100% compliance with reporting deadlines.Customer Service & Family SupportServe as a primary point of contact for familiesregardingenrollment and records.Provide a welcoming, professional, and responsive experience for all families and visitors.Support families with registration processes and required documentation.Maintain confidentiality and professionalism when handling student information.Operational SupportAssistwith front office operations as needed (phones, visitors, communication).Support student scheduling and class roster updates.Collaborate with school staff to ensureaccuratestudent information across systems.Support special projects related to enrollment, audits, and reporting.MissionEnsure all student records and enrollment systems are accurate, compliant, and efficiently managed to support school operations and student success.Success in Year 1:100% accuracy of student records (no audit findings)All enrollment and withdrawal processes completed within 24–48 hours100% compliance with FTE documentation requirementsAttendance datamaintaineddaily with minimal errorsStrong family satisfaction with enrollment and registration experienceAudit-ready recordsat all timesCultural Fit – Core ValuesAnd How Are the Children?: Ensure student records support access to learning and services.Big Rocks First:Prioritize accuracy, compliance, and enrollment timelines.Own It:Take full ownership of data accuracy and records management.Expect More:Maintainhigh standardsfor organization and professionalism.Results Matter:Accuracy, timeliness, and compliance are non-negotiable. xaygatp QualificationsHigh school diplomarequired(Associate’s orBachelor’spreferred)1–2 years of administrative or school office experience preferredStrong communicationand customer service skillsAlignment withSMARTManagement&BridgePrepAcademy’s mission and valuesReference ChecksAll final candidates will be asked to arrange three reference checks, including one from a direct supervisor.Background Screening RequirementAre you ready to apply Make sure you understand all the responsibilities and tasks associated with this role before proceeding.This position requires successful completion of a Level 2 background screening through the Florida Care Provider Background Screening Clearinghouse, in accordance with House Bill 531 (2025).Applicants may review additional information about the Clearinghouse and screening process here: