Senior Bookkeeper, Multi-Entity Operations

Job Description Glass Eye Studio – Senior Bookkeeper, Multi-Entity Operations (Full-Time → Part-Time Transition)Position OverviewGlass Eye Studio is seeking a highly capable Senior Bookkeeper to join immediately in a hands-on, execution-focused role supporting the financial operations of the Studio and its related entities.This role is best suited for someone who is comfortable working independently in evolving environments, can quickly assess and organize complex financial information, and brings a high level of ownership to their work. The position begins as a full-time engagement and transitions into an ongoing part-time role supporting the business long-term.The role works directly with ownership and requires discretion, sound judgment, and strong internal control discipline. Initial Engagement (Immediate Start)Take ownership of accounting across multiple entities and ensure consistency across all recordsReview, organize, and align financial data to support accurate reportingReconcile bank and credit card accounts and maintain clean, supportable balancesManage and maintain clear intercompany accounting and documentationPrepare structured, audit-ready financials for CPA coordinationIdentify inconsistencies and implement appropriate correctionsEstablish and document accounting processes that support ongoing accuracy and efficiency Ongoing Responsibilities (Post-Transition to Part-Time)Full-cycle bookkeeping (AR, AP, payroll, reconciliations, month-end close)Process payroll twice monthly using Intuit and maintain payroll recordsCoordinate with outside CPA firm for WA State B&O filings, quarterly reporting, and annual tax preparationMaintain accounting across multiple entities with clear intercompany recordsReconcile all bank and credit card accounts monthly without exceptionPrepare checks and payment batches for owner signatureInitiate ACH and electronic payments within defined authorization proceduresDeposit incoming checks and maintain complete audit trailsMaintain strict documentation standards for all financial transactionsWork closely with Customer Service and Sales to reconcile and invoice custom projects, consignment orders, and non-Shopify revenueTrack deposits, milestone payments, and outstanding receivablesPartner with production team to track inventory and cost-of-goods inputsTrack capital expenditures, equipment purchases, and facility upgradesAttend weekly Sales and Production meetings Internal Controls & Accountability ExpectationsOperate within established internal control frameworksMaintain separation between preparation and authorization of fundsEnsure all payments are properly supported, coded, and documentedMaintain audit-ready financial records at all timesProactively identify and flag discrepancies or irregularitiesUphold strict confidentiality across all entities Required Qualifications7+ years of full-cycle bookkeeping experienceStrong multi-entity accounting experience, including intercompany accountingDemonstrated ability to step into existing systems and bring structure, clarity, and accuracyAdvanced proficiency in QuickBooks OnlineExperience processing payroll and managing payroll complianceExperience with ACH initiation, check preparation, and operational banking accessExperience working within structured internal control environmentsExperience supporting CPA review and year-end closeHigh level of accuracy, organization, and accountabilityStrong written and verbal communication skillsProfessional references tied to financial stewardshipBondable preferred Compensation$40–$55/hour, depending on experience and capabilityProject completion bonus awarded upon successful completion of the initial engagement phase, based on quality, timeliness, and readiness of financials for CPA reviewTransition to ongoing part-time role (20–25 hours/week) following initial phase ScheduleFull-time initially, immediate start requiredTransition to part-time (20–25 hours per week) upon completion of initial engagementConsistent onsite presence preferred Ideal Candidate ProfileYou are someone who enjoys bringing order to complex environments, can work with incomplete information when needed, and takes pride in leaving systems cleaner, clearer, and more reliable than you found them.