Billing Associate- HVAC

HVAC Billing/Receivables Associate S.A. Comunale has been a local industry leader for end-to-end mechanical, fire protection and HVAC services for nearly 100 years. With 16 locations and over 1,450 employees, including 850 skilled tradesmen throughout Ohio, Pennsylvania, Kentucky, New Jersey, Maryland, and West Virginia, S.A. Comunale can work in virtually every market sector and facility type.S.A. Comunale is seeking an HVAC Billing/Receivables Associate. The primary function of this role is to assist the HVAC department in receivables and financial billings. The company goal is to continuously grow the revenues of the Mechanical department while maintaining profits, satisfying customers' requirements, and staying compliant with required guidelines. This position requires attention to detail, high accuracy and a close working relationship with the office manager and Service Manager for the HVAC Service Department.Essential duties and responsibilities include:Assist in HVAC Falcon tickets and financial billings.Gathers required records to compile all information needed for billing.Update costumer system inventory in the CRM program for completed billings.Prints and distributes documents, paperwork, and checked-in invoices from vendors and branches to account representatives.Prepares invoices, listing items sold, work completed, amounts due, credit terms, and dates of completion.Enter customer invoices on customer websites and compute the amount due for customer accounts. Assists with the creation of billing summaries for customers without website billing.Ensures that all billing and accounting deadlines are met and communicates exceptions as necessary.Follow up on open receivables and maintain aging report for A/R updates.Produces various billing reports, summarizing and analyzing them as necessary.Submit vendor invoices to Accounts Payable for paymentReceive all vendor invoices and match to POsProcess and scan billings for approved invoices.Review vendor statements and investigate older items.Prepares credit / debit memorandums to indicate returned or incorrectly billed products or services.Posts transactions to accounting records.Participate in Month-End Closing processes.Compile expense reports.Works with the A/R department to resolve issues with outstanding balances.Works with account representatives as needed to prepare and correct invoices.Back up for payroll processing and time off tracking for field technicians.Work with staff from other departments as needed to resolve issues.Additional job duties/responsibilities as assigned by management.Qualifications:High School Diploma or GED is required.3+ years' experience in an administrative/billing role is required.Accounting experience is a plus.Strong customer service skills and the ability and willingness to learn new systems and processes required.Experience with Microsoft Office (i.e., Word, Excel, PowerPoint) applications is required.Ability to think strategically, make sound decisions, and produce accurate and timely results is required.Building positive working relationships with multiple levels of employees and management is required.Demonstrating integrity and professionalism is required.Demonstrating commitment to company values is required.Excellent organizational skills are required.Ability to follow-up on tasks and assignments in a timely manner is required.Excellent written and verbal communications skills are required.Ability to perform basic business mathematical functions is required.Ability to work with minimal supervision is required.Ability to work effectively in a team environment is required.Complying with all operating policies, procedures, executed Plans, and Programs is required.Language skills must have the demonstrated ability to effectively communicate, cooperate, and collaborate with multiple levels of employees, government agencies, customers, vendors and suppliers.Physical requirements include sitting, seeing, talking, walking, reaching with hands and arms, and hearing. The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. The strength rating for this position is classified as sedentary work which entails exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently to lift, carry, push, pull, or otherwise move objects. Sedentary work involved sitting most of the time but may involve walking or standing for brief periods of time. Operation of a computer, telephone, visual aid equipment, hand calculator, mailroom cart, and copiers/fax machine is required. Understanding simple math, financial reports, legal documents, simple memos, and business letters is required. Writing simple memos, summaries, and business letters is required.Significant experience with Microsoft Office (i.e., Word, Excel, PowerPoint) applications is required.