Home Visiting Data Specialist

Position Summary The Home Visiting Data Specialist is responsible for maintaining the accuracy, completeness, and timeliness of data collection, reporting, and performance tracking for the Luminous Mind Foundation Home Visiting Program. This role supports program compliance, quality improvement, outcome measurement, and funding requirements by ensuring required documentation, assessments, enrollment data, service frequency, and performance indicators are properly captured and reported. The Data Specialist collaborates closely with Home Visitors, Supervisors, and Leadership to strengthen data integrity, improve workflows, and support program success through effective reporting and monitoring. Essential Duties and Responsibilities Data Management & Data Integrity Collects, reviews, and maintains program data related to enrollments, visits, assessments, screenings, and outcomes. Ensures timely and accurate data entry into all required platforms and internal tracking systems. Conducts routine quality checks to ensure data is complete, consistent, and compliant with program standards. Identifies missing documentation and follows up with staff to correct gaps promptly. Assessment & Outcome Tracking Tracks and monitors completion of required Home Visiting assessments, screenings, and tools such as: ASQ-3 / ASQ:SE-2 EPDS PICCOLO Family needs assessments and service plans (as applicable) Maintains performance dashboards for staff compliance with required timelines and visit frequency standards. Supports staff with reminders and tracking systems to ensure assessments are completed on schedule. Reporting & Performance Monitoring Develops and maintains monthly, quarterly, and annual reports as required by leadership and funders. Monitors key program indicators such as: Referrals received and processed Enrollments and engagement rates Visit frequency and completion Assessment completion rates Caseload/service trends Program outcomes and retention Assists in creating visual dashboards, summary sheets, and productivity reports. Compliance Support & Quality Improvement Supports internal chart audits and documentation reviews for compliance and accuracy. Provides data findings to leadership to support quality improvement initiatives. Assists with preparing for monitoring visits, funder reporting, and internal/external audits. Supports development of corrective action plans when trends indicate compliance risks. Staff Support & Training Provides technical assistance to Home Visiting staff on documentation standards, tracking expectations, and data procedures. Assists with training staff on required forms, templates, and data submission workflows. Communicates data-related updates, deadlines, and reporting timelines to team members. Administrative & Program Support Maintains secure electronic record-keeping processes aligned with confidentiality expectations. Supports the coordination of program deadlines and reporting calendars. Performs other duties as assigned in support of program operations. Required Qualifications Associate or Bachelor’s Degree preferred in: Public Health, Data Analytics, Health Administration, Social Work, Psychology, Education, Human Services, or related field (Relevant experience may substitute for education.) Minimum 1–2 years experience in data entry, program reporting, compliance monitoring, or administrative support in health or human services. Strong attention to detail and high accuracy in documentation and data reporting. Proficiency in Microsoft Excel or Google Sheets (filters, formulas, sorting, basic reporting). Strong written and verbal communication skills. Ability to manage deadlines, prioritize tasks, and work independently. Understanding of confidentiality and HIPAA-informed documentation practices. Ability to pass background checks (as applicable). Preferred Qualifications Experience in a Home Visiting program or early childhood/family support services. Experience with grant-funded programs and outcome reporting. Familiarity with data dashboards, KPIs, or quality improvement processes. Strong Excel skills (pivot tables, advanced formulas, charts). Bilingual (English/Spanish) strongly preferred. Experience working with electronic health records (EHR), case management platforms, or data portals. Core Competencies Data accuracy and attention to detail Strong organization and follow-through Professional confidentiality and integrity Analytical thinking and problem solving Team communication and collaboration Ability to track multiple deadlines across a program calendar Solution-focused and proactive approach Work Environment & Physical Requirements Office-based role with frequent computer and phone work. Prolonged sitting and data entry. Occasional travel for program support, audits, or meetings (if applicable). Equal Opportunity Employer Statement Luminous Mind Foundation is an Equal Opportunity Employer. We are committed to creating an inclusive, respectful, and equitable workplace and providing high-quality services for children and families in our communities. Job Type: Full-time Pay: $41,600.00 per year Work Location: In person