Summer Program Operations Coordinator - DreamLab

Summer Program CoordinatorThe Girl Scout mission is to build girls of courage, confidence, and character, who make the world a better place. Behind every Girl Scout and volunteer is a team of local staff ready to help them earn that next badge, embark on a camping adventure, or organize an impactful service project. We are Girl Scouts of Northern New Jersey (GSNNJ) serving girls in grades K-12 in Bergen, Morris, Passaic, Sussex and northern Warren counties. We bring the Girl Scout Leadership Experience to 19,000 girls and 10,200 adult members. GSNNJ is excited for the upcoming opening of its' very own DreamLab.The DreamLab is designed to become a bold, imaginative hub for sisterhood a space where ideas ignite, friendships flourish, and limitless possibilities come to life. This dynamic new experience center will offer Girl Scouts a whole new and meaningful way to explore our four pillars STEM, Life Skills, Entrepreneurship, and Outdoors. DreamLab will provide an innovative, hands-on learning environment where girls explore STEM, creativity, and entrepreneurship through real-world experiences. Designed as a dynamic makerspace and discovery hub, DreamLab offers programs including summer camps, workshops, field trips, and badge-based learning experiences.DreamLab Summer Programs will run from July 6 through August 21 and are structured as a series of themed, week-long studio experiences for girls in grades K12. Each week, participants dive into a specific focus area while building skills, friendships, and confidence through hands-on, project-based learning.We are looking for a talented Summer Program Coordinator to join our team! The Summer Operations Coordinator is the organizational backbone of DreamLab. This role ensures that every day runs smoothly by managing logistics, materials, scheduling, and systems across all programs. This is a highly hands-on, fast-paced role for someone who thrives on organization, anticipates needs before they arise, and can keep multiple moving parts aligned at once. This role works closely with the Head of DreamLab Operations, Associate Director of DreamLab Operations and Lead Facilitators to ensure a high-quality, seamless experience for all participants and staff.Schedule:Partial part of June: upto 20 hours/week (training + preparation)July 6 August 21: MondayFriday during program hours (approx. 3040 hrs/week)What You'll DoDaily Operations & Program FlowOversee daily program logistics across all studios and age groupsManage arrival, dismissal, and attendance systemsEnsure smooth transitions between program blocks (morning and afternoon)Support staff in staying on schedule and maintaining program flowOther duties as assignedMaterials & Space ManagementPrepare and distribute materials for each studio (STEM, culinary, media, maker, etc.)Maintain organization of shared spaces and storage areasEnsure all rooms are set up and reset dailyTrack inventory and flag supply needs in advanceStaff & Schedule CoordinationSupport daily staff assignments and coverageAdjust staffing in real time as needed (absences, program shifts, etc.)Serve as a go-to problem solver for staff throughout the dayFamily Communication & Front-Facing SupportServe as a point of contact for families during arrival/dismissalSupport communication related to schedules, logistics, and participant needsHelp ensure a welcoming, organized front-of-house experienceSystems & OrganizationMaintain attendance records and daily documentationKeep systems organized (schedules, rosters, materials lists)Identify inefficiencies and proactively improve processesJune Responsibilities (20 hours/week)Set up operational systems (attendance, schedules, materials tracking)Organize and inventory supplies across all program areasPrepare program spaces for launchSupport staff onboarding and training logisticsHelp build daily schedules and operational plansRequirementsStrong organizational and systems-thinking skillsExperience in operations, program coordination, or administrative rolesAbility to manage multiple priorities in a fast-paced environmentExcellent communication and problem-solving skillsExperience working in youth programs, schools, camps, or events strongly preferredWhat Makes Someone Successful in This RoleYou are highly organized and detail-orientedYou anticipate needs before they become problemsYou are calm under pressure and solutions-focusedYou enjoy being the person who keeps everything running behind the scenesYou can balance structure with flexibility in a dynamic environmentGirl Scouts of Northern New Jersey is an Equal Opportunity Employer, drug-free workplace, and complies with ADA regulations as applicable.