Classified: Administrative Assistant I to Food Services (part-time)

JOB DESCRIPTION: Administrative Assistant I-DistrictTITLE: Administrative Assistant I-District Office/Food Services FTE: 0.475FLSA STATUS: Non Exempt HOURS PER WEEK: 19.5WORK CALENDAR: 261 daysCOMPENSATION: Classified Non Exempt Compensation Guide (Starting at $19.80/hour)Essential Duties And ResponsibilitiesAssist the assigned department and administrator with administrative and operational supportResponsible for ordering all department supplies and equipment, using proper coding and adhering to purchasing practicesInputs and processes e-PAR (electronic personnel action requests) documentation and timesheets through payroll utilizing human resource compensation policiesWorks with the finance department to pay invoices.Assists in a variety of analytical and statistical reports for Arizona Department of EducationTo include various bookkeeping and accounting dutiesMust have strong human relations skills to work with administration, staff, parents and studentsMust possess excellent clerical, math, and organizational skillsMust have proficient computer skills in Microsoft Word, Excel, and the ability to learn information system software programs efficiently Must have ability to use or to learn to use purchasing/accounting/inventory softwareShould be familiar with standard accounting practices and procedures; including familiarity with account codes according to the U.S.F.R. (Uniform System of Financial Records).Must become familiar with District PoliciesAssists in coordinating, organizing and preparing various events as needed for the department Must demonstrate an ability to work cooperatively with internal staff and the publicMaintain confidentiality of information regarding students, staff, parents, and school issuesProvide a welcoming atmosphere for students, staff, parents and the communityPerform responsibilities in an ethical and professional mannerMaintain punctual and regular attendancePerform other related duties as assignedKnowledge, Skills And Abilities RequiredTo perform the job successfully, an individual must be able to perform each essential duty satisfactorily. The qualifications for this job description are representative of the knowledge, skill and/or ability requiredEducation / Certificate Must possess a high school diploma or equivalent. Must have and maintain a valid IVP Arizona Fingerprint Clearance CardExperience Must possess one to two year's clerical and accounting experience Clerical experience and knowledge of general office practices and procedures Must possess a loyalty to the school district and its philosophy. Must possess an ability to deal effectively with matters of confidentiality. Must possess a pleasant personality and telephone manner. Must be organized and able to work independently. Must possess an ability to work cooperatively with the general public Must be 21 years of age or older upon hireCommunication SkillsMust possess excellent communication, verbal and written skillsMust possess the ability to work cooperatively with parents, students, administrators, faculty, staff, and the general public Bilingual communication is beneficialComputer Skills Knowledge of Google Suites Knowledge of Microsoft Office Must possess the ability to use or learn to use student information system software and POS (Point of Sale) systemsPHYSICAL DEMANDSThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties and responsibilities of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Prolonged periods sitting at a desk and working on a computer Ability to regularly push, pull or lift weights up to 15 pounds Specific vision abilities required by this job include close vision and ability to adjustfocus Regular talking and listening is required Ability to frequently stand, walk, bend, sitWORKING CONDITIONSThe work environment characteristics described here are representative of those an employee encounters while performing the essential duties and responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Must be able to tolerate a semi-private working environment Must be able to tolerate prolonged periods of sitting and computer work1-202 EQUAL EMPLOYMENT OPPORTUNITYThe District provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, the District complies with applicable state and local laws governing nondiscrimination in employment. The District expressly prohibits any form of workplace discrimination or harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.