Project Administrator/Coordinator

We appreciate your interest in Mackenzie! We have an immediate opening for Project Administrator/Coordinator based in our Portland office. Applicants shall have 1 to 5 years of experience in the Architecture/Engineering/Construction administration field. This position will prioritize and effectively manage responsibilities from multiple supervisors for multiple accounts and individual projects. Key Responsibilities Reports to Project Principals and Project Manager(s) under the supervision of Project Management Director as an integrated member of project teams. Work effectively with team project managers to facilitate efficient and timely project delivery. Maintains a positive and collaborative working relationship with PM's, design team, and the Accounting Group in performing project support duties. Coordinates and assists PM's with project administrative tasks including, but not limited to the following: Contracts Contract tracking - ensuring timely completion of contracts, as directed by supervisor Accounting Preview and verify all consultant invoices, follow up and ensure correctness. Review consultant invoices with PM. Provide back-up for billings to client as required. Collections - track with owners, follow up for timely collections. Project Administration Assist with project start-ups and close-outs including drafting scope proposals and contracts. Coordinate and participate in project meetings and identify potential action items. Write meeting minutes for review by design leads attending meeting. Assists with project specific milestone schedule development with PM(s). Maintain project schedule, including milestones and team meetings. Maintain project records in Vantagepoint. Qualifications BA/BS degree or equivalent experience Expertise with Microsoft Excel, Word, Project, Bluebeam, and PowerPoint software programs General accounting knowledge Strength in writing and organizational skills Strength in listening and interpersonal communication. Ability to work independently, to manage routine tasks and responsibilities with minimum direction, effectively implement broad based direction/strategy to achieve results and to move initiatives forward and achieve set objectives and results with broad direction from Business Unit Leader and Project Leadership. Ability to develop skills to anticipate project needs and interpret input from the team Ability to provide quality control for project documents for formatting, proofreading, and conformance with Mackenzie standards Salary Range: $35 to $40/hour At Mackenzie, we work a hybrid office schedule; all staff work in-office Tuesday, Wednesday, and Thursday, with an option to work from home on Mondays and Fridays. We are an Equal Opportunity Employer. At Mackenzie, we invest in the well-being of our employees, both in and outside the workplace. Over the course of 60+ years in business, Mackenzie has created a vibrant employee culture. By providing support for young families, and a transition plan for those nearing retirement, we nurture professional development through every stage of a long career. We foster an active culture, engaging in our community and taking advantage of local sports, recreational, and cultural events. Cigna Traditional PPO Cigna High Deductible Health Plan Flexible Spending Account Health Dependent Care Paid Time Off Typical Paid Holidays Two Floater Holidays 18 days of Paid Time off earned per year Transportation Benefits Options Company-Funded Profit-Sharing Plan/Employee 401k Bonus Programs Disability and Life Insurance Supplemental Insurance Options through Mutual of Omaha J-18808-Ljbffr