Adult Education Administrative Assistant

Full-time Support StaffAurora Downtown CampusHybrid Option: No Join our dynamic team at Waubonsee Community College, where your career can flourish. Be part of a transformative institution, dedicated to making a positive impact in our community and the lives of our students. Waubonsee Community College is committed to hiring and retaining exceptional faculty and staff who are committed to the college’s culture of collaboration, professional growth and student success. Your future starts here – join us today!The Adult Education Administrative Assistant is directly responsible to the Adult Education Data and Compliance Manager. This position has primary responsibility for serving as the department receptionist and technology coordinator.ResponsibilitiesThe Adult Education Data and Compliance Manager delegates authority to the Adult Education Administrative Assistant to carry out the following responsibilities:Answer phone, email, virtual chat, and in-person inquiries to provide general information to students, staff, faculty, and the general public.Coordinate the scheduling of departmental computer labs and Chromebook carts, ensuring Chromebook carts are fully charged and moved to the appropriate classrooms for in-class use.Support usage of educational websites including Burlington English, CASAS Academy, IXL, Aztec, and i-Pathways by providing instructor access and creating student accounts.Provide regular reports of supplemental education program usage to department administration.Serve as main point of contact with software representatives to coordinate instructor trainings.Work 1-2 evenings per week to support evening instructors with technology as well as assist with testing sessions and online registration.Process assigned computer work, office correspondence or document imaging as required.Ensure adequate office supplies are available for faculty and staff.Understand and comply with FERPA requirements.Maintain the security of student records, both physical and electronic.Assist with Adult and Workforce Education annual recognition ceremony.Perform other duties as assigned.Minimum QualificationsHigh school diploma or equivalent required.Bilingual required.Two years of related office/clerical experience required. Experience in a college environment preferred.Excellent computer and software skills.Excellent organizational, human relations and communication skills.Please Attach The Following Documents When ApplyingCover Letter-Yes Resume-Yes References-No (Can be provided at interview)Transcripts-No (Can be provided at interview)Position Detailsreq2107Grant Funded: YesCompensation Range: 19.33 - 23.29Compensation Type: HourlyCompensation Currency: USDCompensation: The pay for this position will be determined by your experience, education, and qualifications.Work Schedule: VariesWork Hours: 40Testing: NoTargeted Hire Date: 5/4/2026Benefits: Click to See Benefits PageSpecial Instructions: Unofficial transcripts may be submitted at the application stage if a degree above a high school diploma was earned. References and official transcripts are only required at the background check stage. EOE, including disability and veteran