Fundraising Coordinator

Project Access provides programs and services to over 27,000 children, families, and seniors living in affordable housing communities across the country. We strive to empower residents of affordable housing communities through our onsite services, aiming to create pathways for self-reliance and personal growth.Join the Project Access team and create impact in the lives of our residents. Hear from them and how their lives have changed: www.project-access.org/success-stories/The opportunityThe Fundraising Coordinator plays a key support role in advancing Project Access’s Fund Development department and assists with a broad range of development activities including donor database maintenance, gift processing and acknowledgment, mass mailing coordination, special event support, and volunteer and donor stewardship. The ideal candidate is organized, detail-oriented, and passionate about building relationships that sustain community impact.What You'll DoDonor Database & Gift ProcessingMaintain accurate donor records, process gifts, and ensure proper fund coding and allocation in BloomerangGenerate acknowledgment letters, tax receipts, and stewardship communications per organizational policyProduce regular reports on donor activity, giving histories, and fundraising progress; conduct routine audits to ensure data integrityFund Development SupportSupport the Fund Development team in meeting annual fundraising goals through coordination of appeals, mass mailings, and donor-facing communicationsResearch and identify prospective donors, volunteers, and community partners to grow the organization's funding baseAssist in preparing materials for grant applications, foundation reports, and corporate sponsorship proposals; enter grant awards and track deadlines in BloomerangEvent CoordinationSupport fundraising event logistics including payment processing, invoice coordination with Accounting, and timely data entry of all gifts and donationsRecruit, schedule, and manage event volunteers; assist in organizing donor appreciation and cultivation events from planning through post-event follow-upConduct prospecting research for event sponsorships and in-kind contributions; coordinate pick-up and processing of donated items; maintain organized records of prospects and outreachDonor Relations & StewardshipServe as a warm and professional point of contact for donor inquiries, ensuring consistent and meaningful stewardship interactionsSupport board member engagement, volunteer coordination, and relationship-building with donors, volunteers, government representatives, and foundation contactsManage post-event follow-up including thank you communications, cultivation outreach, and distribution of impact reportsAdministrative & Operational SupportTrack fundraising deadlines, event calendars, and departmental tasks; prepare monthly CEO and donor prospecting reports to inform leadership strategyResearch and submit in-kind donation requests through online portals, written applications, and formal lettersSupport development of fundraising marketing materials including campaign collateral, impact reports, and donor engagement contentProvide general administrative support to development staff; participate in staff meetings, trainings, and organizational events; perform other duties as assignedRequiredWhat you'll bringAssociate’s degree in Nonprofit Management, Communications, Business Administration, or related field; or equivalent work experienceMinimum 1–2 years of experience in a nonprofit development, fundraising, or administrative support roleProficiency with donor management databases/CRM systems (e.g., Bloomerang, Salesforce, Raiser’s Edge, GiveSmart, or similar)Strong organizational skills with exceptional attention to detail and accuracy in data entryExcellent written and verbal communication skills; ability to draft professional donor correspondenceProficiency with Microsoft Office Suite (Word, Excel, Outlook), Smartsheet and Canva (or similar design tools such as Adobe Creative Suite)Ability to handle confidential donor and financial information with discretionStrong interpersonal skills and a donor-centered, relationship-building approachAbility to manage multiple priorities and meet deadlines in a fast-paced environmentSelf-motivated with the ability to work both independently and collaborativelyPreferredExperience in affordable housing, social services, or community development nonprofit sectorsFamiliarity with special event coordination and volunteer managementExperience with email marketing platforms (e.g., Constant Contact, Bloomerang) and social media for donor engagementKnowledge of gift processing, IRS substantiation requirements, and fundraising compliance basicsCredentials/CertificationsValid Driver’s License, clean driving record, and current automobile insuranceSuccessful completion of background checkThe DetailsThis is a part-time (20 hrs/wk), non-exempt positionSchedule: Monday through Friday, 9am-1pm (PT), occasional evenings and weekends for eventsLocation: Remote, based in one of the following locations: Phoenix or Tucson, AZOrange County, CADenver, COOrlando or Jacksonville, FLAtlanta, GARaleigh or Charlotte, NCWage: $24.50-$27.50/hr. Placement within the wage range is determined by a combination of factors including geographic location, experience, and qualifications.Benefits offered:Term life insurance and an Employee Assistance ProgramSafe Harbor 401(k) with 4% company matchPro-rated paid time off + 14 paid holidaysProject Access, Inc. is an at-will and equal opportunity employer, committed to creating an equitable and inclusive workplace. We value diversity in all its forms and actively seek to build a team that reflects the richness of our community. Our hiring practices are designed to identify and welcome talented individuals regardless of their race, ethnicity, cultural background, religious beliefs or practices, gender identity or expression, relationship status, age, neurotype, physical or sensory abilities, sexual orientation, military service history, or any other aspect of their identity protected by law. We believe that a diverse team leads to better ideas, more innovative solutions, and a stronger community impact. Our goal is to foster an environment where everyone can thrive and contribute their unique perspectives and skills.Project Access participates in E-Verify