Accounting and HR Assistant

Accounting & HR Assistant About Sunshine Division Serving a critical role, Sunshine Division, Inc.’s mission is to provide immediate food relief to Portland metro area families and individuals in need. A dynamic nonprofit with roots dating to 1923, Sunshine Division is financially strong, growing, and making a difference in our community. Please see sunshinedivision.org for more information. Sunshine Division is committed to building a diverse and inclusive environment and culture, reflecting the diversity of our community in its board, staff, and volunteers. All Sunshine Division employees are expected to be team players and embrace our commitment to diversity in all aspects of our organization. Position Details Sunshine Division is excited to announce that we are currently hiring an experienced Accounting & HR Assistant to perform a variety of accounting, human resources, and business administration duties. As a member of a small Finance, HR & Administration team, you will be responsible for promoting the financial health of the organization by ensuring that financial transactions and procedures meet organizational objectives and regulatory requirements including GAAP. This is a key position that reports to the Director of Finance & Administration, and the scope of work is diverse ranging from preparing, maintaining, analyzing, and reconciling financial transactions, statements, and financials; processing accounts payable and bill payment; day to day human resource functions, bi-weekly payroll preparation for 3rd party processing; employee benefits administration; and a variety of other business and administrative support functions. Regular accounting responsibilities include: Bank deposits and revenue processing support Significant accounts payable and credit card transaction processing and postings, including monthly reconciliation of AP module balance to general ledger Pre-paid expense tracking Review of transactional source documentation for accuracy Identifying and resolving accounting discrepancies Assistance with month-end and year-end closing procedures and reporting Regular payroll and human resources responsibilities include: Bi-weekly payroll processing and timesheet management Personnel records management Onboarding new employees Employee benefits administration, including managing annual open enrollment We are looking for candidates who are: Able to work efficiently on multiple projects simultaneously Highly organized, with an ability to prioritize and concentrate in a frequently interrupted environment: Proficient in managing time and outcomes effectively with multiple conflicting priorities. Curious by nature, with a willingness to jump in and solve problems Detail oriented with excellent data entry skills. Experienced at thriving in a small organization wearing numerous hats successfully from detail transaction processing to higher level decision-making responsibilities Able to work independently with accountability and exercise sound judgment and discretion; maintain confidentiality Professional and possess good verbal and written communication skills Trustworthy with a high level of integrity Willing to learn new skills and attend occasional trainings for continued growth in non-profit accounting and HR Committed to Sunshine Division’s Mission & Equity Statement Required education and experience: Associate or Bachelor’s degree in accounting (preferred); certification as a full-charge bookkeeper; or significant experience as a business office manager Minimum of 2 years of relevant accounting experience including accounts payable and payroll processing; basic HR and benefits administration; non-profit accounting experience is preferred. Proficiency in Excel and other MS core applications Proficiency using the Paychex payroll processing platform is preferred Proficiency in Sage Intacct accounting software for nonprofits is preferred Working Conditions: This is primarily an in-person position; some remote work is possible after the 90-day trial service period Occasional work after hours and weekends Professionally relaxed culture, collaborative and supportive where every team member is supported and valued This position requires the candidate to have a personal vehicle for transportation as it requires occasional meetings and appointments at one of our other locations. Benefits: Generous PTO and paid holiday package 401(k) with employer match Medical Dental and Life are fully employer paid Job Type: Full-time Pay: $24.00 - $28.00 per hour Expected hours: 35 – 40 per week Experience: Accounting: 2 years (Required) Ability to Commute: Portland, OR (Required) Work Location: In person