Collections, Beautification and Public Art Project Administrator

Salary: $61,651.20 - $92,497.60 AnnuallyLocation : Park Flag Office-Hopi Building 2nd Floor, AZJob Type: Full-Time; Exempt; Benefit EligibleRemote Employment: Flexible/HybridJob Number: 080-26Division: Economic VitalitySection: Community InvestmentOpening Date: 05/22/2026Closing Date: 6/21/2026 10:00 PM ArizonaPost-offer Requirements: BackgroundMVRBudgeted Min: $61,651.20Budgeted Max: $77,064.00Work Week: Monday through Friday 8:00AM to 5:00PM with occasional evenings and weekends as needed for community outreach and events.DescriptionThe Beautification, Arts and Sciences Program is seeking a collaborative and detail-oriented professional to manage public art collections, beautification assets, and community-focused projects throughout the City. This position oversees project development and maintenance, coordinates with internal and external partners, conducts community outreach, and supports program initiatives through project management, reporting, and stakeholder engagement. The ideal candidate will have strong organizational, communication, and relationship-building skills, along with experience managing projects of varying scope and complexity.Examples of the Work PerformedPOSITION RESPONSIBILITIESProvides excellent customer service to both internal and external customers.Manages collections (built assets) for the beautification, arts and sciences program.Manages maintenance of infrastructure/projects for the beautification, arts and sciences program with internal and external partners.Develops beautification, arts and sciences programs or projects of various scales.Develops success strategies; manages scope; selects and engages consultants; tracks project milestones and deliverables, quality control, budget management, record keeping, problem identification and resolution; and keeps supervisor appraised of project status.Actively identifies and conducts outreach to stakeholders and provides stakeholder opinions; builds, develops, and grows relationships that contribute to the success of assignments, the program, the division, and the City.Organizes and conducts informal and formal community outreach efforts.Arranges, attends, presents, and/or conducts community meetings.Manages marketing projects for the beautification, arts and sciences program.Coordinates assignments including scheduling, resource coordination, task management, and client and contractor communication.Collaborates with and provides technical assistance to internal and external agencies.Develops and delivers progress reports, proposals, requirement documentation, and presentations.Contributes to the review of various development applications including permits, site plans, and building plans.Hands on data collection, data analysis, concept generation, technical development, documentation, and implementation.Manages day-to-day contracted operational aspects of the completion of assignments.Maintains collections and projects records and prepares related reports and correspondence with an attention to detail.Assemble and analyze information, presentations, and reports for City Council, management, and staff.Reviews proposals and provides knowledgeable expert opinion.Develops agendas, prepares applications, provides technical reports, attends meetings, and communicates between Commissions and management.Other duties as assigned.To review the full job description for this position, please click the following:QualificationsMINIMUM REQUIREMENTSBachelor's Degree in public art, architecture, heritage preservation, landscape architecture, planning, urban design, art history, project management or a related field.Three years of experience in program coordination, planning, and/or project management.Must possess a valid Class D driver's license.Or any combination of education, experience, and training equivalent to the above Minimum Requirements.DESIRED EXPERIENCE AND TRAINING Two years of experience in art collections management or public art maintenance (or a related field)Two years of computer experience including Microsoft Office (Word, Excel, Powerpoint, Project).Bachelor's Degree in a related field preferred.Two years of database experience preferred.OTHER REQUIREMENTS Must possess, or obtain upon employment, a valid Arizona driver's license.Regular attendance is an essential function of this job to ensure continuity.Supplemental InformationCURRENT COMPENSATION AND BENEFITS:We are dedicated to fostering an inclusive and positive work environment. We offer competitive pay, outstanding benefits, and the chance to work with a committed team making a difference in our community. Located in the beautiful mountain town of Flagstaff, AZ, you'll enjoy a unique quality of life with outdoor recreation, stunning scenery and a welcoming community.Our total compensation package includes best-in-class benefits and an annual salary of $61,651.20 - $92,497.60, based on the candidate's qualifications and experience. Plus: Arizona State Retirement System with 100% MatchEmployees are members of Arizona State Retirement System (ASRS) with a mandatory contribution rate of 12%457 Deferred Compensation OptionsUp to 4% Annual Pay for Performance IncreaseGroup Insurance including Health, Dental and Vision coverageFlexible & Health Savings Accounts13 Paid Holidays, Vacation, Sick Leave, Personal Leave, Paid Parental Leave, Bereavement, Jury DutyLife Insurance, AD&D, Short- and Long-Term Disability and Voluntary Life InsuranceFirst-Time Homebuyer AssistanceQualified Public Student Loan Forgiveness EmployerTuition AssistanceEmployee Clinic, Telehealth, Wellness Program & IncentivesTobacco Cessation ProgramEmployer Assistance ProgramRecognition including Workiversary, Wonderful Outstanding Worker (WOW), On-the-Spot, 7k Award, and City Manager's Excellence AwardsEmployee Discounts: Mountain Line Bus Eco Pass, Aquaplex, and Recreation CentersPlease note that Compensation and Benefits are subject to change based on future policy change, budgetary impact, and Council changes.The City of Flagstaff is looking for team members who are passionate about community, innovation, and quality of life. Come be a part of this cool community and see why the City of Flagstaff is a great place to work!The City belongs to Northern Arizona Public Employees Benefit Trust (NAPEBT), a consortium formed to combine resources and leverage buying power in order to provide comprehensive and cost-effective benefits to employees. NAPEBT currently includes the City of Flagstaff, Coconino County, Coconino Community College, Flagstaff Unified School District, Mountain Line, Kachina Village Improvement District, and the Coconino County Accommodation School. NAPEBT continually works to ensure a better benefits package than any of the employers could offer individually, which keeps benefits costs down for employees.INSURANCEBenefits include medical, prescription, dental, vision, life insurance, and short and long term disability options.RETIREMENTEmployees are members of Arizona State Retirement System (ASRS), Public Safety Personnel Retirement System (PSPRS), or the Elected Officials Retirement Plan (EORP) based on eligibility requirements.DEFERRED COMPENSATIONEmployees may make pre- or post-tax contributions to a 457 Retirement Plan through Voya, Nationwide, or Mission Square account via Payroll Deduction.Our comprehensive benefits package includes healthcare benefits, Arizona State or Public Safety Retirement, annual vacation, 13 paid holidays, paid Parental Leave, an offsite health clinic, Employee Assistance Program, wellness program and incentives, First-Time Homebuyer Assistance Program, Tuition Assistance Program, and so much more. The City of Flagstaff is a Qualified Public Student Loan Forgiveness Employer. To view comprehensive benefits information, click ????01Please select the option that best represents your combination of education and work experience. High school diploma or GED with 7 years of experience in program coordination, planning, and/or project management.Associate's degree or 60 college credits with 5 years of experience in program coordination, planning, and/or project management.Bachelor's degree with 3 years of experience in program coordination, planning, and/or project management.Master's degree or higher with 1 year of experience in program coordination, planning, and/or project management.I do not meet the minimum education and experience requirements02Please indicate your highest level of education. High school diploma or GEDAssociate's degree or 60 college creditsBachelor's degreeMaster's degree or higher03What is your highest level of education in public art, architecture, heritage preservation, landscape architecture, planning, urban design, art history, project management or a related field? High school diploma or GEDAssociate's degree or 60 college creditsBachelor's degreeMaster's degree or higherI do not have a degree in any of the fields listed or in a related field.04How many years of experience in program coordination, planning, and/or project management do you have? NoneZero to less than one yearOne to less than two yearsTwo to less than three yearsThree to less than four yearsFour to less than five yearsFive to less than six yearsSix to less than seven yearsSeven or more years05Do you currently possess a valid Class D driver's license? YesNo06This position is posted with the full salary range indicating future potential earnings; however, the actual hiring salary for this position is dependent upon relevant experience and qualifications above minimum requirements and position funding. This position is budgeted for the following range: $61,651.20-$77,064.00. Are you okay with that pay range? YesNoRequired Question