Administrative Assistant

I’m reaching out to share an exciting *Receptionist / Administrative Assistant 4* contract opportunity that aligns well with your administrative and front-desk experience. This role is based in *Everett, WA (100% onsite)* and offers the opportunity to support front-desk operations, site security, visitors, employees, and general administrative activities. *Position Details:* *Job Title:* Receptionist / Administrative Assistant 4 – Non-Cleared *Location:* Everett, WA – 100% Onsite *Duration:* 12 Months *Start Date:* September 21, 2026 *Work Schedule:* Monday – Friday, 7:00 AM – 4:00 PM (1-hour lunch) *Hours:* 40 hours/week *Overtime:* Some OT may be required with prior approval *Role Overview:* This is a front-facing receptionist and administrative support role responsible for providing a professional and welcoming experience for employees, visitors, contractors, and new hires. The ideal candidate should be an *enthusiastic, social, and highly professional communicator* with strong organizational skills and experience handling front-desk and general administrative responsibilities. The position will also support site security processes, visitor access, conference room coordination, mail handling, and various clerical activities. *Key Responsibilities:* * Greet and assist guests, visitors, contractors, and employees at the front desk * Coordinate with hosts to ensure visitors are properly received and granted site access * Support site Security and Global Trade processes, including visitor forms and visitor Wi-Fi permissions * Issue and manage visitor badges and access badges as required * Assist with providing access badges and managing access permissions for new hires * Answer incoming calls, take messages, and respond to front-desk emails * Manage conference room reservations and coordinate catering for meetings/events when required * Receive and sort incoming mail and notify recipients when mail has arrived * Perform general clerical duties including filing, data entry, photocopying, and scanning * Use Microsoft Office and task-specific online systems * Support new-hire administrative activities as needed * Maintain a professional, welcoming, and organized front-desk environment *Required Qualifications & Skills:* * *High School Diploma or GED required* * *6–7+ years of general administrative/reception experience preferred* * Strong front-desk and customer service experience * Excellent verbal and written communication skills * Professional, enthusiastic, and personable demeanor * Strong work ethic and ability to work independently * Proficiency with *Microsoft Outlook, Excel, and Zoom* * Ability to schedule and manage conference rooms * Strong organizational and multitasking skills * Ability to handle confidential and sensitive information professionally * Comfortable working in a *fully onsite environment* * Strong attention to detail and follow-through Pay: $22.00 - $24.00 per hour Experience: * general administrative/reception: 5 years (Required) * general clerical duties: 5 years (Required) * front-desk operations: 5 years (Required) Location: * Everett, WA 98204 (Required) Work Location: In person