Hospital Procedure Scheduler

Cardiac Study Center – OlympiaWho We AreAt Cardiac Study Center, our mission is to elevate patient health through compassionate, innovative cardiology care.We're a team of dedicated professionals across the Pacific Northwest working to deliver outstanding cardiovascular care through collaboration, advanced technology, and patient-centered service. Whether in the clinic or behind the scenes, every member of our team plays a vital role in supporting heart health—and we're looking for someone like you to join us.Why should you work with us?Coordinate life-changing procedures – Be at the center of hospital-based cardiac care by scheduling procedures that make a lasting impact on patients' lives.Work in a supportive environment – Join a collaborative team that values precision, clear communication, and compassionate service.Grow your healthcare career – Gain hands-on experience in medical scheduling, coding, insurance coordination, and patient service.The PositionAs a Hospital Procedure Scheduler, you'll coordinate and maintain procedure schedules for a wide range of hospital-based cardiology services—from cardiac catheterizations to device implants. You'll work closely with nurses, referral coordinators, and providers to ensure procedures are scheduled accurately, timely, and in compliance with insurance requirements.Your Day-to-Day WorkCoordinate and schedule hospital procedures based on provider orders, patient needs, and hospital availability.Assign appropriate CPT and ICD-10 codes for each procedure using clinical information provided.Communicate scheduling details and updates to nurses, physicians, and patients.Partner with referral coordinators to initiate or confirm required referrals and pre-authorizations.Monitor the status of pending procedures and reschedule or cancel as needed based on insurance or clinical updates.Start encounter notes in the EMR and update relevant teams regarding procedural changes.Remind physicians of scheduled procedures using HIPAA-compliant tools and assist with general coordination needs.Provide backup support to the Appointment Desk and assist with referral queue management when needed.Maintain confidentiality and compliance with all CSC and HIPAA guidelines.Environment and Shift DetailsThis is a full-time, in-office position, Monday–Friday 8 am-4 pm. Occasional travel between local clinics or hospitals may be required. Work involves sitting for extended periods, keyboarding, and frequent use of the phone.Clinic Location: 3525 Ensign Rd NE, Olympia, WA 98506Experience & QualificationsMust-HavesHigh School Diploma or GEDAt least 6 months of experience in a medical office or healthcare settingFamiliarity with medical procedures, scheduling systems, and basic coding (ICD-10/CPT)Proficient computer skills and comfort with EHR systemsStrong organizational, communication, and multitasking skillsNice-to-HavesKnowledge of referral and insurance authorization processesExperience with EPIC or hospital-based scheduling toolsPrior experience scheduling cardiovascular proceduresPay and Benefit ExpectationsWhile you're focused on supporting our physicians and patients through accurate, timely coordination, we'll support you with:Competitive hourly pay of $29.52 - $37.05 (based on experience & education)Comprehensive health insurance (with zero-cost premiums)Dental & vision plansFSA/HSA optionsRetirement matchingPaid vacation & floating holidaysMental health resources, and more!Help us deliver excellence in every heartbeat. Apply today to join Cardiac Study Center as a Hospital Procedure Scheduler.