Administrative Assistant

Administrative Assistant We are seeking a highly organized Administrative Assistant to support daily office, customer service, payroll, HR, and financial reporting operations within a fast-paced airport services environment at Houston IAH Airport George Bush Intercontinental Airport.This is a critical onsite support role responsible for keeping site operations running smoothly through strong Excel reporting, payroll/timecard review, work order coordination, employee onboarding support, and customer communication.The ideal candidate brings a strong administrative background with finance, payroll, HR, or bookkeeping experience, thrives in a deadline-driven setting, and is comfortable supporting both office and field operations.Key Responsibilities Manage daily office operations in support of the Site ManagerServe as the primary point of contact for customer and internal service inquiriesCoordinate service requests and track work orders in the maintenance management systemSupport HR administration including onboarding, orientation, badging, and new hire paperworkReview employee timecards, leave balances, and payroll data for discrepanciesAssist with billing, spending reports, and site financial trackingPrepare Excel-based reports and maintain accurate operational recordsOrder office materials and supplies to support site operationsEnsure compliance with company policies, safety procedures, and training requirementsSupport operations in both office and active airport environments as neededWhat Were Looking For Required Qualifications High school diploma or GEDValid drivers license35+ years of administrative experience in: payroll, accounting, bookkeeping, HR support, financial reportingAdvanced Microsoft Excel and strong overall computer skillsExcellent verbal and written communication skillsStrong organizational and multitasking abilitiesExperience handling confidential payroll, employee, or financial dataAbility to obtain and maintain airport security clearanceFlexibility to support weekends, holidays, or alternate shifts when neededPreferred Experience Airport, aviation, or transportation operations supportWork order or maintenance management systemsCustomer service in fast-paced service environmentsPayroll auditing, timekeeping, or billing supportHR onboarding and employee documentationIdeal Backgrounds This role is a strong fit for candidates with experience in:Site AdministratorOffice ManagerPayroll AdministratorHR CoordinatorAdministrative CoordinatorOperations AdministratorService CoordinatorBilling AdministratorFinance AssistantAirport Operations AdministratorWork Environment This position is primarily office-based but requires regular exposure to an active airport setting.Candidates must be comfortable working in a fast-paced, highly regulated airport environment.Why This Role Stands Out Strong contract-to-hire potentialHigh-visibility support role at a major airportBroad exposure to HR, payroll, finance, and operationsExcellent opportunity for administrators with strong Excel and reporting skillsStable weekday schedule with overtime flexibility