Administrative Specialist

The Administrative Specialist provides high‑level administrative, operational, and organizational support to ensure the efficient functioning of day‑to‑day activities. This role is responsible for managing workflow, coordinating communications, organizing information, and supporting projects across the department or organization. The ideal candidate is detail‑oriented, proactive, resourceful, and able to handle multiple priorities with professionalism and discretion.Administrative & Office SupportManage calendars, schedule meetings, and coordinate appointments and logisticsPrepare, proofread, and edit correspondence, reports, presentations, and other documentsMaintain electronic and physical filing systems to ensure accuracy, accessibility, and confidentialityHandle incoming calls, emails, and inquiries, responding or routing as appropriateOrder and maintain office supplies, equipment, and materialsProject & Process SupportAssist with planning and execution of department or cross‑functional projectsDevelop and maintain tracking sheets, reports, and documentationSupport process improvements by identifying gaps and recommending enhancementsCoordinate travel arrangements and prepare travel itineraries and expense reportsData & Record ManagementEnter, update, and manage data in business systems and databasesPrepare routine and ad‑hoc reports using spreadsheets and organizational systemsMaintain accurate records, forms, and logs in compliance with company policiesTeam Coordination & CommunicationServe as a point of contact between teams, leadership, and external partnersAssist in onboarding new employees by preparing materials and coordinating schedulesOrganize team events, meetings, and internal communicationsRequirementsBachelor's DegreeTop Secret clearanceMinimum 5 years of administrative support experience or similar roleStrong proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams)Excellent written and verbal communication skillsStrong organizational skills with high attention to detailAbility to manage competing priorities and work independentlyBenefitsHealth Care Plan (Medical, Dental & Vision)Retirement Plan (401k, IRA)Life Insurance (Basic, Voluntary & AD&D)Paid Time Off (Vacation, Sick & Public Holidays)Short Term & Long Term DisabilityTraining & Development