Office Assistant

Job Overview We are seeking a highly organized and professional Office Assistant to support our daily operations. The ideal candidate will possess strong administrative skills, excellent communication abilities, and proficiency with various office management tools. This role is essential in maintaining a smooth workflow, providing exceptional customer service, and ensuring the efficient functioning of our office environment. Prior experience in office management, clerical tasks, or related fields is highly valued. Bilingual skills are a plus to assist diverse client needs. The Office Assistant will play a key role in supporting team members and enhancing overall office productivity. Duties Manage front desk responsibilities, including greeting visitors and handling multi-line phone systems with professional phone etiquette Perform data entry, filing, and proofreading to ensure accurate record-keeping and document management Utilize Microsoft Office Suite and Google Workspace for document creation, editing, and organization Schedule appointments and calendar management for staff and clients using various digital tools Assist with bookkeeping tasks using QuickBooks or similar accounting software Provide customer support via phone, email, or in person, ensuring excellent customer service standards Support office management tasks such as supply inventory, mail distribution, and general administrative duties Maintain organized files both digitally and physically to ensure quick retrieval of information Support personal assistant functions as needed, including travel arrangements or special project coordination Experience Previous office experience or clerical experience preferred; familiarity with administrative tasks is essential Proficiency with Microsoft Office (Word, Excel, Outlook) and Google Workspace (Docs, Sheets, Calendar) Experience with QuickBooks or bookkeeping software is a plus Strong organizational skills with the ability to multitask efficiently in a fast-paced environment Excellent typing skills and attention to detail for proofreading and data entry tasks Customer service experience demonstrating professionalism and effective communication skills Bilingual abilities are advantageous to serve diverse client needs effectively Knowledge of medical or dental receptionist duties, including calendar management and patient support, is beneficial but not required This position offers an opportunity to be an integral part of a dynamic team while developing valuable administrative skills in a professional setting. Job Types: Full-time, Part-time Pay: From $16.00 per hour Work Location: In person