Employee Benefits - Employee Benefits Specialist I,II,III,IV

Job DescriptionPosted Thursday, May 14, 2026 at 6:00 AMGeneral DescriptionProvides progressively responsible administrative and technical support in the administration of the City’s employee benefits programs under the general direction of the Benefits Division Manager. Responsibilities include benefit plan administration, employee and retiree support, compliance with applicable laws, coordination with third-party administrators (TPAs), HRIS processing, and financial reconciliation.Positions are flexibly staffed and distinguished by level based on complexity of work, independence, technical expertise, and scope of responsibility.SUPERVISION EXERCISEDBenefits Specialist I, II, III, IV: Exercise no supervisionImportant And Essential DutiesThe following duties are performed at all levels with increasing independence and complexity:Administers employee benefit programs including health, dental, vision, life, retirement, flexible spending accounts (FSA), health savings accounts (HSA), and voluntary benefits, ensuring accurate enrollments, changes, and terminations.Provides guidance to employees and retirees regarding benefit options, eligibility, plan provisions, and enrollment processes in compliance with plan documents and applicable laws.Processes and audits benefit transactions within the HRIS to ensure accuracy and alignment with payroll deductions and vendor billing.Serves as liaison with third-party administrators (TPAs) and vendors to resolve eligibility, claims, billing, and service issues.Reconciles benefit invoices and premiums; identifies discrepancies and coordinates corrections with Payroll and Finance.Coordinates with leave administrators (e.g., Sedgwick) to support compliance with FMLA and ensure proper tracking and required notifications.Assists with open enrollment activities including employee communications, system configuration, vendor file transmissions, and post-enrollment audits.Supports onboarding and offboarding processes including COBRA administration, benefit terminations, and retirement processing.Maintains benefit records, plan documents, and required notices; prepares reports for audits and compliance reviews. Assists in developing and delivering benefit education programs and communications.Operates a City or personal vehicle to attend meetings, training, and work-related activities. Special Job-Related Duties by Level Benefits Specialist IEntry Level. Performs routine benefits transactions under close supervision.Provides basic customer service and escalates issues as needed.Learns systems, policies, and procedures related to benefits administration.Benefits Specialist IIIntermediate.Independently processes enrollments, changes, and terminations.Resolves routine discrepancies between HRIS, payroll, and vendors.Provides detailed guidance to employees regarding benefits processes.Benefits Specialist IIIAdvanced.Administers complex benefit transactions and resolves escalated issues.Performs advanced reconciliation and supports audits and compliance activities.Analyzes benefit data and identifies trends or process improvement opportunities.May train or mentor lower-level staff.Benefits Specialist IV Lead / Subject Matter Expert.Serves as subject matter expert for benefits programs and compliance.Leads complex issue resolution involving vendors, systems, and employees.Assists with RFPs, contract renewals, and vendor performance management.Supports budget tracking, reporting, and presentations for leadership.Provides guidance and coordination for staff workflow. Other Job Related DutiesPerform other job-related duties and responsibilities as assigned.Knowledge Of:KNOWLEDGE, SKILLS, AND ABILITIESFederal and state laws related to benefits administration including HIPAA, FMLA, ACA, COBRA, ADA, and USERRA.HRIS systems and benefit administration platforms.Payroll processes related to benefits deductions and reconciliation.General office procedures and administrative practices. Skill To:Analyze data and identify discrepancies.Communicate clearly and professionally with employees, management, and vendors.Manage multiple priorities and meet deadlines.Maintain accuracy and attention to detail.Handle sensitive and confidential information appropriately.Ability To:Interpret and apply policies and regulatory requirements.Establish and maintain effective working relationships.Solve problems and make sound decisions.Work independently and as part of a team. Demonstrate the City of Abilene Core Values.Experience And Training Guidelines:For multi-level positions, requirements at lower levels apply to higher levels. Equivalent combinations of education and experience may be considered.Benefits Specialist IExperience:Entry-level position. Two (2) years of administrative or HR-related experience preferred.Education/Training:A high school diploma or GED is required.An Associate’s degree in Human Resources or general Business Administration is preferred.License Or Certificate:A valid driver’s license or a military waiver is required.Benefits Specialist IIExperience:Three (3) years of relevant HR or administrative experience required.Education/Training:An Associate’s degree in Business Management, Business Administration, or a related field is preferred.License Or Certificate:A Certified Government Benefits Administrator from SALGBA or an advanced supplemental HR-relevant certification approved by the Director of Human Resources based on role is required.Benefits Specialist IIIExperience:Five (5) years of progressively responsible experience in human resources or benefits is required.Education/Training:A Bachelor’s degree in Human Resource Management, Business Management, Business Administration or related field is preferred.License Or Certificate:A Certified Benefits Professional (CBP) certification from World at Work or an advanced supplemental HR-relevant certification approved by the Director of Human Resources based on role is required.Benefits Specialist IVExperience:Seven (7) years of progressively responsible experience in human resources or benefits is required.License Or Certificate:An advanced supplemental HR-relevant certification approved by the Director of Human Resources based on role is required.Special Requirements:Essential duties require the following physical skills and work environment:A standard workday for this position runs from 8:00 a.m. – 5:00 p.m. Monday through Friday for a 40 hour work week.This position requires dependability and reliability through regular and punctual attendance.The position requires the ability to work in a standard office environment.Ability to travel to other work locations.Some occasional travel outside the City may be required for training and/or conference type events.With or without accommodation, the “X” indicates the overall strength demand of the position during a typical workday:___ Sedentary – lifting of no more than 10 pounds___ Light – lifting no more than 20 pounds; carrying up to 10 pounds_X__ Medium – lifting no more than 50 pounds; carrying up to 25 pounds___ Heavy – lifting no more than 100 pounds; carrying up to 50 pounds___ Very Heavy – team lifting over 100 pounds; carrying more than 50 poundsPhysical Demand Codes: The following describes whether or not the position is expected to exert the physical demands listed during a typical workday as well as the overall frequency of the task:Codes For How Often:N = NoE = Extensive (100 – 70% of the time)M = Moderate (60 – 30% of the time)I = Infrequent (20 – 10% of the time)A = Almost Never (<10% of the time)Code / Task_M_ Standing_E_ Sitting_M_ Walking_ I__ Lifting_M_ Carrying_I__ Pushing/Pulling_I__ Overhead Work_M_ Fine Dexterity_I_ Kneeling_I_ Crouching_I_ Crawling_M_ Bending_M_ Twisting_M_ Climbing_E_ Balancing_E_ Vision_E_ Hearing_E_ Talking___ Other: _____________________Job DetailsPay Type HourlyScan this QR code and apply!DownloadCity Hall, 555 Walnut Street, Abilene, Texas, United States of America