Executive Assistant - (C - level) preferred Legal background

Job Title: Administrative Assistant - Legal/ Law FirmLocation: San Jose, CA (hybrid ) Duration: 6-month contract and potential to extend and/or convertMajor Duties and Responsibilities:Calendar Management: Manage several highly visible VP's calendars within the Legal organization. Manage calendars, ensuring internal/external meetings are effectively scheduled and proactively resolve conflicts. This requires handling inquiries efficiently, intuitively and following through for successful completion. Organize monthly/quarterly all hands and team meetings. Support coordinating presentation materials, guest speaker logistics, and manage facilities and/or A/V needs through a ticketing process for hybrid and in-person attendance.Book Travel Arrangements and Expense Reports: Strong understanding of company travel and expense policy. Arrange both domestic and international travel logistics through company designated travel agency and any visa and/or passport requirements. Create expense reports within required timeframe.Procurement & Follow-Up: Create purchase order requests, track, and follow up on procurement processes to ensure timely completion of purchase orders and vendor invoices.Internal Knowledge & Resource Management: Maintain shared drives, folders, and internal documentation to ensure easy access to templates, policies, and reference materials.Global Team Support: Provide support as needed to global Legal team leaders, occasional assistance with booking travel, expense reports, scheduling meetings, etc.Ad Hoc Administrative Support: Support special projects and cross-functional initiatives as needed, as well as back up to Legal EA as necessary.Required Experience:Minimum 5+ years of progressively responsible administrative support within a highly demanding, fast-paced environment. Experience working in a law firm or corporate legal organization required.Advanced level knowledge of MS Office Suite (Word, Excel, PowerPoint, Outlook), Google Drive with strong calendar management skills.Exceptional communication skills, verbal and written, and ability to deliver with quality and accuracy. Ability to confidently engage with executives and internal and external customers, as well as fully engage with the global administrative team. High level of integrity with a humble nature; fully capable of taking initiative to work on various projects from multiple management streams; highly proactive and intuitive, detailed oriented, self-motivated, adaptive, and creative.Must be highly reliable, flexible and dependable with time management.Demonstrated ability to comprehend company acumen, which includes best practices, procedures, guidelines and organization structure.Experience with event planning and coordination and managing special projects.