Executive Assistant

Position Title: Executive AssistantDuration: 3 Months + (Possible Extension)Pay Rate: $39.86/hr on W2Location: New York, NY 10001Job Description: Support senior leadership with administrative tasks, including:Complex and fast-changing calendar management for internal and external meetingsServe as the primary point of contact for leadership communicationsAssist with organizational and business functions of the department as needed, including drafting correspondence, memos, agendas, presentation decks, tracking precedents, and setting project milestones and/or communicationsLiaise with internal executives, teams, as well as external partners to establish seamless communication, working across multiple time zonesManage travel arrangements (including global travel) and expense reports and submissionSecure office and seating with internal systemsManage the department's T&E, including creating monthly pacing reportsAnticipate leadership needs and proactively address issues and opportunitiesLogistics Management for Onsite / Remote Meetings and Events: Prepare agendas, send meeting requests, confirm attendance, reserve meeting space, and coordinate with IT for technical needs (e.g., video conferencing, shared drives)Manage catering, supplies, and equipment for meetingsPlan regular team meetings, offsites, social events, and division eventsCoordinate visitor logistics, including scheduling, greeting, and escortingWhat We Are Looking For Required Qualifications:Bachelor's Degree5+ years of executive assistant experience; supporting C-suite executives preferredStrong proficiency in Microsoft Office (Teams, Outlook, OneDrive, Word, Excel, PowerPoint) and expense management toolsExcellent written and verbal communication skillsStrong interpersonal skills with the ability to engage across diverse teams and stakeholdersAbility to exercise discretion and handle confidential informationStrong organizational skills with the ability to prioritize and multitask effectivelyProactive mindset with strong ownership and attention to detailAbility to manage meeting logistics end-to-end, including preparation and follow-upsComfortable working in a fast-paced, high-pressure environmentConfident in seeking clarification and managing prioritiesStrong work ethic, resourcefulness, and forward-thinking attitudeAttendance required as per hybrid work policyAbout Us:Founded in 2009, IntelliPro is a global leader in talent acquisition and HR solutions. Our commitment to delivering unparalleled service to clients, fostering employee growth, and building enduring partnerships sets us apart. We continue leading global talent solutions with a dynamic presence in over 160 countries, including the USA, China, Canada, Singapore, Japan, Philippines, UK, India, Netherlands, and the EU.IntelliPro, a global leader connecting individuals with rewarding employment opportunities, is dedicated to understanding your career aspirations. As an Equal Opportunity Employer, IntelliPro values diversity and does not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, or any other legally protected group status. Moreover, our Inclusivity Commitment emphasizes embracing candidates of all abilities and ensures that our hiring and interview processes accommodate the needs of all applicants. Learn more about our commitment to diversity and inclusivity at .Compensation: The pay offered to a successful candidate will be determined by various factors, including education, work experience, location, job responsibilities, certifications, and more. Additionally, IntelliPro provides a comprehensive benefits package, all subject to eligibility.Powered by JazzHR