2026-2027 Office Assistant I - Front Office

Primary Purpose:Under direct supervision provides reception and clerical assistance for the effective operation of the campus office.Minimum Qualifications: Education/CertificationHigh school diploma or GED (recognized by the Texas Education Agency or Regional Accrediting Agency)Candidate must have satisfactory outcome of fingerprinting background check. Non-refundable fee (approximately $50) paid by employee.Required Experience:One (1) year clerical experience in office settingKnowledge/Skills:Proficient keyboarding skillsEffective organization, communication, and interpersonal skillsAbility to follow verbal and written instructionsAbility to operate multi-line phone systemMajor Responsibilities and Duties:(The following statements describe the general purpose and responsibilities assigned and should not be construed as an exhaustive list of all responsibilities, skills, efforts, or working conditions that may be assigned or skills that may be required.)Professionalism The Educators' Code of Ethics is set forth in Texas Administrative Code to provide rules for standard practices and ethical conduct toward students, professional colleagues, school officials, parents, and members of the community.Rule §247.1 Purpose and Scope; Definitions Rule §247.2 Code of Ethics and Standard Practices for Texas Educators Organization ClimateThe office assistant fosters a positive school or organization morale through activities such as the following: Greets and directs campus visitorsCommunication and Community RelationsThe office assistant promotes a positive tone for school or community relations through activities such as the following:Receives and directs incoming calls, take reliable messages, and route to appropriate staff.Assists parents in checking students in and out of school.Organization ManagementThe office assistant manages administrative, fiscal, and facilities functions responsibly through activities such as the following:Receives, sorts, and distributes mail, messages, documents, and other deliveriesAssists with receipt and distribution of student materials, including homework requestsMaintains visitor log and issue visitor passesAssists with preparation of materials for mailing, including preparing labels, stuffing envelopes, etc.Maintains computerized files using personal computer, including reports, employee roster, and mailing listsProfessional Growth and DevelopmentThe office assistant provides leadership in professional growth and development through activities such as the following:Participates in staff development training programs, faculty meetings, and special events as assignedQualities of Effective Office AssistantsThe office assistant assistant exhibits qualities such as the following: Daily attendance and punctuality at work are essential functions of the job.Maintains confidentiality of information.Corrects unsafe conditions in work area and report any conditions that are not correctable to supervisor immediately.Complies with District and Campus policies and procedures, as well as state and federal laws and regulations.Complies with the standards of conduct set out in Board Policy DH (Legal) and (Local) and with any other policies, regulations, and guidelines that impose duties, requirements, or standards.Supervisory Responsibilities:NoneEquipment:Multi-line phone system, computer, printer, copier, calculator, telephone, fax machine, shredder, and other equipment applicable to the position.Working Conditions:Mental Demands/Physical Demands/Environmental Factors:Works irregular and extended work hours to include holidays and weekendsWorks with frequent interruptions and maintain emotional control under stressContinual sittingRequires repetitive hand motionsMay require moderate standing, stooping, bending, and liftingFrequent exposure to: temperature extremes (hot and cold), humidity extremes, noise, low or intense illumination vibration. Occasional exposure to: biological hazards (communicable diseases, bacteria, etc.), work outside, work around moving objects or vehicles, work on uneven surfacesThe foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.