Receptionist/Administrative Assistant

Job Summary We are seeking a professional and organized Receptionist/Administrative Assistant to join our team. This role is vital in ensuring smooth office operations, providing exceptional customer service, and supporting administrative functions. The ideal candidate will have strong office management skills, proficiency with computer applications, and excellent communication abilities. Bilingual skills are a plus to assist diverse client needs. This position offers an opportunity to work in a dynamic environment where organizational skills and attention to detail are highly valued. Duties Greet visitors and clients at the front desk with professionalism and courtesy Manage multi-line phone systems, screen calls, and direct inquiries appropriately Schedule appointments and manage calendar coordination for staff and clients Maintain accurate data entry and filing systems, including digital records using Google Workspace and Microsoft Office Handle correspondence, proofread documents, and perform basic clerical tasks such as photocopying and faxing Support office management activities including supply inventory and organization of office spaces Provide customer support via phone, email, or in person, ensuring excellent phone etiquette and customer service standards Perform administrative duties such as typing reports, managing emails, and supporting personal assistant tasks as needed Ensure the office environment remains organized, professional, and welcoming Experience Prior office experience or administrative support experience preferred Familiarity with front desk operations, multi-line phone systems, and office management software (e.g., QuickBooks, Microsoft Office Suite) Strong computer literacy with experience in data entry, proofreading, filing systems, and Google Workspace applications Excellent organizational skills with the ability to prioritize tasks efficiently Demonstrated customer service skills with professional phone etiquette and support experience in medical or dental reception is advantageous Ability to handle multiple responsibilities simultaneously with strong time management skills This role is ideal for a proactive individual who thrives in a fast-paced environment while maintaining attention to detail. The successful candidate will be instrumental in supporting daily operations and delivering outstanding service to clients and staff alike. Pay: $18.00 - $22.00 per hour Benefits: 401(k) Dental insurance Health insurance Paid time off Vision insurance Work Location: In person