Project Coordinator - Technology Operations Admin Coordinator - Onsite

Job Description: The Technology Operations Admin Coordinator provides essential administrative and operational support to the Technology Services Division (TSD). This role ensures smooth day-to-day coordination across the division by organizing activities, supporting communication between teams, assisting with basic technology and hardware needs, and maintaining accurate documentation and follow-up. This position will also provide direct administrative support to an Executive, requiring a high level of professionalism, discretion, and polished communication in all interactions. This role is ideal for someone who is highly organized, detail-oriented, and eager to learn foundational business analysis skills over time. No prior technical or hardware experience is required—just a willingness to learn and support division needs as they arise. Key Responsibilities Administrative & Operational Support Coordinate schedules, meetings, and logistics for TSD leadership and team members. Maintain organized documentation, files, records, and SharePoint content. Assist with policy and procedure updates, document control, and version management. Track assignments, deadlines, and follow-ups to ensure tasks move forward efficiently. Provide general administrative support across applications, hardware, and governance teams as needed. Business Coordination & Requirements Support Gather basic business needs from WSD units and capture notes, requirements, or workflow details for review by technical teams. Learn and support foundational business analysis tasks such as preparing simple requirement summaries, organizing user stories, and documenting processes. Facilitate communication between technical and non-technical groups by ensuring information is clearly collected, organized, and shared. Application & Technology Support Assist with routine operational tasks for WSD applications (such as WAM, CC&B) under direction from the TSD Applications and Infrastructure teams. Provide basic support for hardware activities including intake, labeling/tagging, coordinating imaging, updating inventory, and scheduling deployments. (No prior technical experience required.) Budget & Procurement Support Help prepare shopping carts, track purchases, and support SAP/SRM tasks as directed. Assist with purchase orders, payment requests, and procurement documentation. Support contract coordination and vendor documentation activities. Required Qualifications Reliable attendance and punctuality (fully on-site position). Strong organizational skills and the ability to track multiple priorities. Excellent attention to detail and proactive follow-up skills. Clear written and verbal communication abilities. Experience with administrative support, coordination, or office operations. Proficiency with Microsoft Office (Word, Excel, PowerPoint). Willingness to learn basic business analysis and technology coordination tasks. Preferred Qualifications Experience with SAP/SRM or procurement workflows. Background supporting municipal, utility, or enterprise environments. Familiarity with IT processes, governance, or compliance (helpful but not required). Experience coordinating with technical teams or supporting enterprise applications (helpful but not required). Ideal Candidate Highly organized and dependable Comfortable managing multiple deadlines Proactive with communication and follow-up Eager to learn TSD processes, tools, and basic BA skills Flexible, collaborative, and comfortable assisting with both administrative and light technical coordination tasks TOP 3 skills: Basic BA skills Highly organized, detail-oriented, and eager to learn foundational business analysis skills over time Experience with SAP/SRM or procurement workflows highly preferred