Event Coordinator

Event Coordinator Position Summary The Event Coordinator plays a key role in delivering high-quality, seamless event experiences. This position supports the event team across all phases of event planning and execution, including administrative preparation, onsite support, and leading logistics for on-campus and off-campus events. The ideal candidate is highly organized, hospitality-minded, and thrives in a fast-paced, collaborative environment. Key Responsibilities Event Administrative Support * Provide administrative support before, during, and after events* Track RSVPs and generate event reports* Prepare name badges and event materials* Pack and organize event supplies and equipment Onsite Event Support * Support live events by assisting with guest registration and check-in* Serve as a greeter and point of contact for guests and vendors* Assist with vendor coordination and onsite logistics* Support event setup, execution, and breakdown Event Planning & Execution * Lead and coordinate logistics for on-campus and off-campus events* Create and manage event plans, timelines, and schedules* Coordinate with communications colleagues on print and digital event collateral* Manage relationships with vendors, external partners, and stakeholders* Collaborate with event owners and/or hosts on guest lists, venues, catering, parking, and other logistics* Maintain accurate and up-to-date records in event management software* Lead and/or support post-event evaluations to assess outcomes and ensure goals and objectives are met Skills & Competencies * Proven ability to manage and prioritize multiple, complex, deadline-driven projects* Ability to remain calm and exercise sound judgment in high-pressure situations* Strong interpersonal and communication skills; able to collaborate effectively across teams and organizational levels* Hospitality-driven mindset with a commitment to exceptional service* Exceptional attention to detail and commitment to quality* Process-oriented with the ability to improve and streamline workflows* Resourceful, proactive, and comfortable working independently* Compassionate and culturally responsive* Familiarity with Webex or similar video conferencing platforms, Smartsheet, and SocialTables* Proficiency in Microsoft Word, Excel, Outlook, and PowerPoint Required Experience & Qualifications * 3-5 years of experience managing events* Experience in higher education, non-profit, or fundraising environments strongly preferred*Job Type & Location*This is a Contract to Hire position based out of Portland, OR.*Pay and Benefits*The pay range for this position is $36.00 - $40.00/hr.Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: * Medical, dental & vision * Critical Illness, Accident, and Hospital * 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available * Life Insurance (Voluntary Life & AD&D for the employee and dependents) * Short and long-term disability * Health Spending Account (HSA) * Transportation benefits * Employee Assistance Program * Time Off/Leave (PTO, Vacation or Sick Leave)*Workplace Type*This is a hybrid position in Portland,OR.*Application Deadline*This position is anticipated to close on Mar 26, 2026.h4>About TEKsystems:We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company. The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.About TEKsystems and TEKsystems Global Services We're a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We're a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We're strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We're building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.