Administrative Assistant

Job Overview We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment where everyone can thrive. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a vibrant workplace culture. Responsibilities Managing accounts payable Handle some incoming calls with excellent phone etiquette, directing inquiries and providing prompt customer support Manage calendar schedules, appointments, and meetings using Microsoft Office and Google Workspace tools, ensuring timely reminders and updates Perform data entry, filing, and document proofreading to maintain accurate records and support office workflows Coordinate office management tasks such as supply ordering, filing systems, and maintaining cleanliness and organization of common areas Assist with bookkeeping tasks using QuickBooks or similar software, including invoicing and expense tracking Support clerical duties such as typing correspondence, managing email communications, and supporting customer service efforts Qualifications Proven office experience with strong organizational skills and attention to detail Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications Familiarity with QuickBooks or other bookkeeping software is a plus Excellent verbal and written communication skills; bilingual ability is highly desirable Prior experience in administrative roles such as medical or dental receptionist, personal assistant, or office clerk preferred Strong computer literacy with the ability to learn new software quickly Demonstrated time management skills with the ability to prioritize tasks effectively Experience in customer service environments with professional phone etiquette and support skills Ability to perform clerical tasks such as data entry, proofreading, filing, and calendar management efficiently Join us in creating a positive impact through your organizational expertise! This role is perfect for motivated individuals eager to grow their administrative career in a lively, supportive environment. Job Type: Full-time Pay: $23.00 - $34.00 per hour Expected hours: 40 per week Benefits: 401(k) 401(k) matching Dental insurance Health insurance Health savings account Life insurance Paid time off Professional development assistance Vision insurance Work Location: In person