Business Development Coordinator

About the RoleWe are seeking a highly organized Administrative Support Coordinator to provide critical operational and administrative support to our Business Development team. This role is ideal for someone with strong coordination and administrative experience who enjoys working behind the scenes to keep teams organized, informed, and prepared.The Administrative Support Coordinator will manage CRM data, coordinate internal processes, and ensure that business development efforts are well-documented, organized, and executed efficiently. This role plays a key part in maintaining consistency, accuracy, and follow-through across client and pursuit activities.Key ResponsibilitiesMaintain and update the Customer Relationship Management (CRM) system with accurate and timely information on leads, contacts, and pursuitsProvide administrative support to the Business Development team, ensuring all client and pursuit data is organized and accessibleCoordinate scheduling, logistics, and materials for meetings, presentations, and client interactionsAssist in organizing and preparing for industry events, networking functions, and company-sponsored activitiesTrack RFQs, RFPs, and procurement opportunities; support submission timelines and documentation in collaboration with internal teamsPrepare meeting agendas, take detailed notes, and track follow-ups and action itemsConduct basic market research and compile information to support business development initiativesOrganize and maintain files, templates, and internal documentation related to proposals and pursuitsEnsure consistency in reporting, tracking, and administrative processes across the Business Development functionSupport internal communication and coordination between Business Development, Marketing, and Leadership teamsQualificationsBachelor's degree in Business, Communications, or a related field (or equivalent experience)3-5+ years of experience in an administrative, coordination, or support roleExperience working with CRM systems and managing data accuracyStrong organizational and time management skills with attention to detailExcellent written and verbal communication skillsAbility to manage multiple priorities and meet deadlinesProficiency in Microsoft Office Suite (Word, Excel, PowerPoint); familiarity with proposal processes is a plusExperience in professional services, construction, architecture, engineering, or real estate industries preferredThe Ideal Candidate...Is highly organized and detail-orientedEnjoys supporting teams and ensuring processes run smoothlyIs proactive and able to anticipate team needsThrives in a structured, administrative role with clear responsibilitiesIs collaborative and works well with multiple departmentsIs comfortable managing logistics, documentation, and follow-throughWhat We OfferCompetitive salary with performance-based bonusesStandard 37.5-hour workweekClear growth path within operations, administration, or business support functionsCollaborative, team-oriented work environmentComprehensive benefits package including health benefits, PTO, and paid holidays