Administrative Assistant - Contracts/Procurement

We are client driven and employee focused at Condor Security of America, Inc. We’ve had explosive growth in the past few years, employee retention and satisfaction have been key to our success! Established and licensed in CA, AZ, MD, NC, NM, NV, VA and WA, our team provides our clients with unrivaled services. We are looking for a dependable team player with business maturity, enthusiasm, and a positive attitude. This individual will start as an Administrative Assistant that will grow into a Contract Specialist position. The individual provides administrative support to upper management in a face paced environment and will be taught to research contracts available through government procurement entities, identifies opportunities, and grow to manage the contract bidding process. You will also be developing relationships with clients and prospective clients. All duties must be performed in accordance with client and company policies and standard operating procedures, following all state and federal regulations. Overview of Duties and Responsibilities: · Reviewing and evaluating proposal plans and contract specifications · Developing and presenting contract negotiation strategies to stakeholders · Negotiating contract terms, conditions, creates bids quotes, and pricing analysis spreadsheets · Amendments in the scope of work as proposed by the client · Gather additional contract information from the client; this will include phone screenings and email correspondence to construct a winning proposal · Ensuring compliance with company policies and government/federal regulations · Managing contracts from initiation through to closure, including preparing contract amendments, extensions, and terminations · Maintaining accurate and up-to-date contract records and documentation · Assessing contract performance to identify risks and issues and ensure resolution · Coordinating with legal departments to address contract disputes or issues · Providing advice and guidance on contract matters to project managers or other operational staff · Conducting market research to inform procurement strategies and decision Administrative Support: Provide administrative support to upper management · Including, but not limited to create new contracting processes, update current templates, screen phone calls for contracting questions/concerns, calendar trainings and/or webinars for the contracting department, complete vendor registrations for new business avenues, coordinate, and schedule meetings · Provide analyses and recommendation to management · Collaboration and coordination with regional managers · Data entry, filing, drafting correspondence, and other administrative task · May be tasked with other duties within the scope of the position that are not listed Pricing Analysis: · Utilized to estimate the required bill rate on a proposal. Pricing analysis will combine multiple components of the proposal to reach an estimated bill rate. · Communicate clearly and effectively with clients, addressing any questions or concerns in a timely manner. Qualifications: · Work experience as a Contract Specialist or in a similar role is a plus · Work experience as a Procurement experience is a plus · Willingness to learn of government contract management to eventually handle the task · Willingness to legal requirements involved with contracts to eventually handle the task · Excellent communication skills · Ability to draft contractual agreements and terms · Strong analytical and strategic thinking skills · Attention to detail and the ability to spot errors and inconsistencies · Bachelor’s degree in law, Business Administration, or 2 years of relevant work experience is a plus Other · Must be at least 18 years old and able to provide documentation showing authorization to work in the US. · Employment is conditioned on successful completion of background check · If prior military must provide DD214 discharge document with discharge status upon job offer Benefits: · Hiring bonus (see below for details) * · Competitive pay dependent upon experience · Paid holidays · Paid vacation · Medical, dental, and vision benefits · 401K · Opportunities for Professional Development and Skills Training The bonus is paid as follows: $600.00 for 90 days of continuous employment. *Restrictions Apply; no call-offs and no-shows, no tardiness, or failure to complete all required reports, including proper timekeeping. Job Type: Full-time Pay: $50,000.00 - $60,000.00 per year Job Types: Full-time, Part-time Pay: $50,000.00 - $60,000.00 per year Expected hours: 40 per week Benefits: 401(k) Dental insurance Flexible schedule Health insurance Life insurance Paid time off Referral program Vision insurance Schedule: 8 hour shift Monday to Friday Experience: Administrative: 2 years (Required) Ability to Commute: Salinas, CA (Required) Ability to Relocate: Salinas, CA: Relocate before starting work (Required) Work Location: In person