Tax Administrative Assistant (Costa Mesa)

Winter Park Recruiting is a leading recruitment agency focused on connecting exceptional talent with companies that value growth, integrity, and a thriving work environment. We specialize in placing high quality candidates across various industries, helping organizations build high-performing teams. We believe in personalized, strategic recruitment solutions that align with our clients' unique needs and cultures.We are currently looking for an Administrative Assistant (Tax) in Costa Mesa, CA. This is an onsite, contract to hire position.JOB DUTIES:Supports various departments through standardized processing of assigned tasks using various firm systems, tools, and software. Support may include:Providing support to an assigned centralized administrative support ticket(s).Providing support to another administrative support teams or office.Providing support to a national, Geo or market team(s)Provides administrative support for larger scale in-office, market-wide meetings and conferences, including scheduling with Principals and Firm leaders, managing calendar invites, meeting room reservations and handling catering and set-up.Assists Office Administrator with obtaining coding and approval for vendor invoices including processing client invoices accurately with information provided by management. May include various firm/office membership or licenses.Assists with new hire onboarding and employee offboarding as directed by the OA, as neededProvides expense reporting supportCollaborates with management to set up new clients, maintain and manage client data, billings and other ad hoc requestsProduces a variety of materials including but not limited to letters, memoranda, interoffice communications, confidential presentations, and reports.Handles related tax support services on a seasonal or as needed basis.Other duties as requiredQUALIFICATIONS, KNOWLEDGE, SKILLS, AND ABILITIES:HS Diploma RequiredTax experience requiredThree (3) or more years of administrative experience, requiredAdvanced level of proficiency in Microsoft Office Suite, requiredProfessional services firm experience, preferredBachelor's degree, preferredOTHER KNOWLEDGE, SKILLS, & ABILITIES:Ability to work in a deadline-driven environment and handle multiple projects / tasks with an attention to detailAdvanced or expert in computer skills: Word, Excel, Outlook, PowerPoint. Experience in Peoplesoft database recommendedExcellent written and verbal communication skills including superior grammar, spelling, and punctuation that enable the incumbent to work with top level management and other executive level clients.Possesses superior customer service skills. Displays independent judgment, finesse and diplomacy in all situationsConsistently seeks to improve processesExcellent organizational skills and detail oriented that enable efficient and effective multi-taskingCapable of managing highly confidential informationAbility to work well with all levels of management as well as outside external clientsTeam player who is willing to help out as neededWinter Park Recruiting is an Equal Opportunity Employer. We welcome all qualified applicants regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.