Executive Assistant to Chief Executive Officer

ABOUT JUNIOR ACHIEVEMENT  Junior Achievement’s (JA) mission is to inspire and prepare young people to succeed in a global economy. JA  is the world’s largest organization dedicated to educating young people on financial literacy, workforce  readiness and entrepreneurship through programs taught by trained corporate or community volunteers in  schools, and at after-school sites throughout the world.  Junior Achievement of Central Florida (JACF) is strategically focused on making the biggest  impact possible by partnering with school districts and cities to serve students throughout their Pre-Kindergarten to age 25 – and has been doing since 1961.   CORPORATE CULTURE STATEMENT We hire the best people, not just the best talent. We work together as ONE team to deliver our mission, treat  each other with respect, communicate clearly, value diverse opinions and challenge the status quo on our quest  for continuous improvement. We value our people and offer them competitive compensation/benefits, schedule  flexibility and purposeful professional/personal development opportunities. We treat all our stakeholders as  important contributors to our ultimate goal of delivering on our mission to inspire and prepare young people to  succeed in a global economy.  POSITION DESCRIPTION Junior Achievement of Central Florida seeks a proactive, exceptionally organized, detail oriented, and  enthusiastic Executive Assistant (EA) to support the organization and help maximize the CEO’s time.  Reporting to the CEO the EA is responsible for a variety of important administrative and  operational functions. The EA also serves as a liaison to the Board of Directors, organizes  and coordinates executive outreach and external relations efforts, and assists with special projects with a level of high detail. The EA manages a rapid flow of work, handling many tasks daily spanning multiple projects, and must be  extremely personable with both internal and external constituents. The EA must be reliable, demonstrate sound  judgment and discretion, while also possessing a humble nature and high level of maturity.  This is an exceptional opportunity to support JACF’s organizational mission of empowering young people  to own their economic success. If you are seeking a mission driven and socially meaningful administrative  opportunity at a highly motivated and dynamic organization, we strongly encourage you to apply. We’d love to  work with you! This full-time position is located in our Orlando office.PRIMARY RESPONSIBILITIES  Support the CEO (80%) ∙ Complete a broad variety of administrative tasks including: managing and scheduling an extremely  active calendar of appointments (meetings, speaking engagements, and conferences) with a wide range  of external audiences, ensuring that the appropriate follow-ups occur; completing expense reports;  managing contact information; arranging complex and detailed travel plans, itineraries, and agendas;  doing research and composing informational briefs for meetings and special projects, and completing  meeting material preparation (printing, organizing, and compiling documents for the CEO, as well as for  other members of the organization’s Management Team, as directed) ∙ Serve as the administrative liaison to JACF’s Board of Directors, which includes scheduling  meetings, distributing materials and coordinating logistics as well as ensuring compliance in board  matters, including ensuring all necessary forms, information, and materials are up to date ∙ Provide a bridge for smooth communication between the CEO and internal  departments; demonstrating an ability to maintain credibility, trust, and rapport with staff ∙ Work closely and effectively with the CEO to keep him well informed of upcoming commitments and  responsibilities, following-up appropriately ∙ Help to build and maintain relationships crucial to the success of the organization  and work on a variety of special projects ∙ Prioritize conflicting needs; handle matters expeditiously, proactively, and follow through on projects to  successful completion, often with deadline pressures ∙ Schedule and coordinate staff meetings, as well as internal meetings between staff and the CEO,  including the management and distribution of agendas and meeting minutes Office Management (20%) ∙ Complete a variety of basic office management tasks, under the direction of the Director of Finance &  Operations, including: ordering office supplies; the retrieval and distribution of mail; check amount  calculation; and manage and maintain various office lists (annual holiday list, staff work anniversary  list; staff and Board birthday lists) KEY SKILLS & QUALIFICATIONS ∙ Strong mission-alignment and passion for empowering young people to succeed ∙ 5+ years of full-time, professional work experience preferred (directly relevant administrative support  experience a plus), with ability to self-manage and work well independently as well as part of a team ∙ Excellent organizational (writing, spelling, grammar, proofreading) skills with strong attention to detail ∙ Learns and grows from mistakes; willing to participate in and contribute to a real-time feedback culture ∙ Ability to be flexible and adaptable in a fast-paced environment, responding to a high volume of e-mail  and phone inquiries, while maintaining excellent customer service, accuracy, and prompt response time ∙ Ability to handle multiple tasks simultaneously, prioritize accordingly, juggle changing deadlines, and  understand the nuances associated with supporting a president and other senior level staff members ∙ Exceptional communication and interpersonal skills; ability to deal effectively with all levels of the  organization as well as external contacts ∙ Strong computer skills; proficiency in Microsoft Office programs (Outlook, Word, Excel, PowerPoint) ∙ Familiarity with a CRM system (such as Blackbaud) and expense systems a plus ∙ Undergraduate degree, or equivalent, preferred  This position description in no way states or implies that these are the only duties to be performed by the employee occupying this position.  Employees will be required to follow any other job related duties required by their supervisor. This document does not create an  employment contract implied or otherwise, other than an "at-will" relationship.