CA Timekeeping Administrator

CA TIMEKEEPING ADMINISTRATOR ENTACT is a premier national provider of environmental, civil, and geotechnical construction services. We directly self-perform environmental remediation and geotechnical construction work, using in-house personnel and equipment resources. ENTACT’s roster is comprised of seasoned project managers, field engineers, technical and regulatory professionals, certified safety professionals, certified quality control managers, equipment operators, field mechanics, and technicians, with diverse capabilities and experience. Established in 1991, ENTACT has been consistently named to ENR’s “Top 200 Environmental Firms”, has been the recipient of numerous National Safety Council awards, and has successfully and safely completed over 3,000 projects. ENTACT has numerous regional offices and project sites across the United States. We are well positioned to serve our clients nationwide.ENTACT is actively seeking a CA Timekeeping Administrator to work in the environmental remediation and geotechnical construction industry. The salary range of this position is $60,000/yr. - $65,000/yr. commensurate with experience.Position SummaryThe California Timekeeping Administrator is responsible for the precise daily oversight of time and attendance records for our California-based projects. This role ensures 100% compliance with California’s rigorous Wage and Hour laws, focusing on meal and rest period requirements, daily overtime, and double-time calculations. The Administrator will act as the primary point of contact for supervisors regarding timekeeping accuracy, managing to company policy, and digital system troubleshooting. This position partners with the California management team, project level teams, and takes direction from the HR/Payroll Corporate Department.Essential Job FunctionsDigital System AdministrationServe as the administrator for the digital timekeeping kiosk and mobile platforms.Ensure that all projects in California are set up using the digital timekeeping system (or appropriate paper time sheet in rare cases).Train new supervisors on the proper use of mobile timekeeping applications, kiosk hardware, and cell phone technology.Review and reconcile "missed punch" reports and manual adjustments, maintaining a clear audit trail for every change.Daily Compliance OversightMonitor daily time logs to ensure all non-exempt employees are provided proper meal breaks.Identify and flag potential "short" or "late" meal breaks to prevent penalty hour accruals.Verify rest breaks are occurring properly.Train supervisors on the various meal and break rules, overtime rules, and forms related to time keeping management and ensure all required forms are being completed as needed.Weekly California Payroll Audit and Time SubmissionCoordinate with California APM’s to review and audit all time punched into allGeo to time entered into Viewpoint Construction Software are in sync.Confirm all time punches are complete and accurate, with corresponding forms for any adjustments.Reporting & Payroll SupportClose weekly Viewpoint Hourly crew timesheets and submit to Corporate Payroll.Create payroll packet to submit weekly time for each project including Viewpoint crew timesheets, time punch reports and corresponding adjustment forms.Communicate with Payroll any discrepancies or special circumstances (i.e. premium pay) that may need to be addressed during payroll processing.Assist corporate Payroll with maintaining comprehensive digital records of all timecards for the legally required 4-year retention period.Skills/Experience Required 2–3 years of administrative experience in payroll, timekeeping, or HR operations.Construction industry experience required.California Expertise: Strong working knowledge of California Labor Code510 and IWC Wage Orders (specifically relating to construction or on-site occupations).Tech Savvy: Proficiency in electronic timekeeping systems and mobile workforce management tools.Detail/ Deadline Oriented.Experience supporting multi-site operations. Experience with construction-specific timekeeping (prevailing wage, per diem, and equipment tracking).Manage multiple priorities simultaneously.Bilingual (English/Spanish) to support diverse field crews.Strong Excel, Word, HRIS Database experience skills.This Associate must have a valid driver's license with no driving restrictions which interfere with job requirements.Physical DemandsThe following physical activities or abilities are commonly, but not always, associated with the performance of this position. The actual requirements of this position will vary.Ability to communicate effectively with management, co-workers, vendors, both individually and in front of a group.Good reasoning ability and decision-making skills.Able to understand and utilize reports, memos, and other documents to conduct business.must be able to stand, sit, talk, hear, reach, stoop, kneel and use hands and fingers to operate a computer, telephone, and keyboard.Work requires the ability to hear normal conversation, see near objects, and speak clearly.Regular use of the phone, email, text, teams and computer for communication. Sitting for extended period.No heavy lifting is expected. Exertion of up to 25 pounds of force occasionally to lift, carry, push, pull or otherwise move objects may be required.The worker is required to have close visual acuity to perform activities such as viewing a computer, extensive reading, preparing and analyzing data and figures.Good manual dexterity for the use of common office equipment such as computers, calculators, copiers, and fax machines.Ability to read, analyze, and interpret general business periodicals, technical procedures, and government regulations.Ability to write reports, business correspondence, and procedure manuals.Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.Job success often hinges upon interpersonal communication and relationship development skills, and job tasks require frequent interchange, and successful completion depends in large part upon effective interaction and communication with others.Ability to safely travel by air, car, train, or bus.Work EnvironmentThe job is primarily performed indoors in a traditional office setting. **May visit field site as needed**ENTACT offers an excellent compensation package, bonus opportunity, health plan-medical, dental, vision, life, disability, sick pay per state law, and 401k.Please send your resume to careers@entact.com or apply on-line at http://entact.com/careers/ .#HP