Administrative Assistant

Administrative AssistantAre you an organized, people-focused professional who thrives in a fast-paced environment and enjoys keeping a busy office running smoothly? Burke's Indiana team is looking for an Administrative Assistant who plays a key role in supporting multiple departments, maintaining day-to-day operations, and helping create a positive experience for employees, clients, and visitors. This role is ideal for someone who loves variety, is proactive, and takes pride in delivering dependable, high-quality administrative support. At Burke, our values guide everything we do: Collaboration & Teamwork We work together across disciplines, welcome diverse perspectives, and solve challenges as a team. Community Engagement Employees volunteer hundreds of hours each year and are supported in giving back to the causes they care about. Growth & Education We support continuous learning through training seminars, lunch-and-learns, site visits, and tuition reimbursement. Wellness & Well-Being Our wellness culture includes programs like Bike to Work, Canoe to Work Day, and fitness initiatives. Relationship-Driven Culture We prioritize building strong relationships with clients, communities, and each other. Sound like your kind of environment? Let's dive into the details. What You'll Do You'll be a core resource supporting Burke's Indiana operations, providing administrative support across multiple departments to keep the office running efficiently. Responsibilities include: Prepare, format, proofread, and finalize correspondence, proposals, reports, and meeting materials Answer reception calls and assist visitors and clients Support administrative coordination for new projects Assist with planning and coordinating company events, meetings, and catering Manage office supplies, drink stations, and kitchen inventory Place and follow up on maintenance and service requests Provide status updates on ongoing administrative tasks and projects Prepare PowerPoint presentations and assist with basic database creation Handle outgoing mail and package shipments (FedEx/UPS) Maintain Outlook calendars for individuals or teams as needed Manage confidential documents and sensitive information Business Administration Support (Preferred Experience) If you have interest or experience in business operations, you may also: Support project setup and administrative tracking Assist with billing activities and invoice preparation Provide administrative support for contracts, task orders, and amendments Assist with basic accounting and financial tracking Coordination between admin staff, accounting, and project teams What You Bring Strong communication skills Comfort working in a high-volume, fast-paced environment Excellent organizational skills and strong attention to detail Ability to multitask and independently prioritize work High school diploma or equivalent (required) 3+ years of administrative, office support, or operations experience Proficiency with Microsoft Office; experience with Adobe or InDesign is a plus Coursework or certification in business administration or related fields is helpful but not required Not Sure You're a Perfect Match? If you're strong in organization, communication, and supporting fast-moving teams, even if you don't check every box, we encourage you to apply. We value proactive problem solvers, relationship builders, and people who enjoy helping an office run smoothly. If that sounds like you, we'd love to hear from you. Why Join Burke? At Burke, you'll be part of a collaborative administrative team that supports our Indiana operations. You'll work closely across departments, gain exposure to multiple areas of the business, and have opportunities to develop your skills over time. When you join us, you'll find: A positive, relationship-driven team culture Growth pathways, including development toward Executive Administrative Assistant Hands-on learning and mentorship Comprehensive benefits: medical, dental, vision, life and disability insurance Generous PTO, 401(k) match, and discretionary year-end bonuses A workplace committed to well-being and community involvement Christopher B. Burke Engineering, LLC. (Burke) is an Equal Opportunity Employer. It is the policy of Burke to provide equal employment opportunity without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, marital status, changes in marital status, pregnancy, childbirth, or medical or common conditions related to pregnancy or childbirth, parenthood, creed, veteran's status, veteran's disability and physical or mental disability, citizenship status or unfavorable discharge from the military. Burke intends that all matters related to recruiting, hiring, training, compensation, benefits, promotions, transfers, terminations, layoffs and recalls, as well as all Burke sponsored social and recreational programs, and all treatment on the job, be free of unlawful discriminatory practices. If you need to inquire about an accommodation, or need assistance with completing the application process, please email hr@cbbel.com.