Construction Administrative Assistant

Construction Administrative AssistantProvide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing administrative/clerical functions such as preparing correspondence, billings, contracts, filing, and document control. May also train and assist other administrative staff.Safety Responsibilities: Prioritize safety as the utmost importance, even before production, and promote a team culture that makes safety the primary focus for all employees at all times. Adhere to safety procedures in accordance with OSHA safety policies and regulations.Strategic Responsibilities: Fully understand and share a passion for the Company's core values, mission, and objectives. Build and maintain strong relationships as trusted advisors to our clients.Construction Administrative Assistant Responsibilities: Performs general office duties such as maintaining records, manually and digitally filing documents, and basic bookkeeping work. Prepares billings, contracts, change orders, change order proposals, reports, memos, letters, transmittals and other documents, using construction management software and or presentation software. Prepare and submit close-out documents for projects. Assist Project Manager through the duration of the project. Prepares responses to correspondence containing routine inquiries. Files corporate documents, records, and reports. Conducts research, compiles data, and prepares papers for consideration and presentation by project managers, and management. Trains or assists other administrative staff. Records meeting minutes and distributes as directed by the Project Manager. Compiles, transcribes, and distributes meeting minutes. Provides Clients and co-workers with the highest level of service and quality. Performs any special projects as directed by management.Education: College degree or 4 years equivalent experience.Experience: 3 years of administrative support experience. Experience in the construction industry is a plus.Computer Skills: Microsoft Word, Excel, PowerPoint, and Outlook, Procore, Smartsheets, Sage, and MS Teams are a plusOther Requirements: Must be able to receive instruction and supervision.Benefits: ESOP participation, Opportunities for growth and professional development within the company, Engaging and collaborative work environmentPosition Status: Full-TimeLocation: Span HQ Office in Madera, CAWork Schedule: Monday to Friday, 8 AM to 5 PMPhysical Requirements: The ability to remain in a stationary position, often sitting for prolonged periods. Manual dexterity needed to operate a computer and other office equipment. Occasionally move about inside the office to access file cabinets, office machinery, etc.Work Environment: Primarily based in an office setting with a controlled climate.