Proposal Manager

Company DescriptionMach Alert, Inc., located in Tampa, Florida, produces the Mach Alert Fire Station Alerting system, a premium public safety solution for fire and medical dispatch. Mach Alert is an enterprise software and hardware package designed to streamline the process of sending alerts from public safety answering points and emergency dispatch centers to fire stations and first responders. Our innovative systems provide dispatchers with the tools to reduce response times, minimize stress, and maintain focus in critical situations. With a strong emphasis on operational precision and modern technology, Mach Alert supports first responders in their mission to protect communities effectively and safely. Role DescriptionThis is a full-time, on-site position located in Tampa, FL. The Proposal Manager will oversee the end-to-end proposal lifecycle, from strategy development through submission, ensuring the delivery of high-quality, compelling, and compliant proposals for prospective clients. This role partners closely with cross-functional teams to gather content and insights, manage proposal schedules, and ensure adherence to solicitation requirements. The Proposal Manager plays a critical role in winning new business by aligning proposals with company objectives and client needs, while also driving continuous improvement and modernization of the proposal development process to enhance efficiency and scalability. ResponsibilitiesWork with customers’ technical requirements and requests and write and corresponding proposals that meet their needsMeet and collaborate with Mach Alert and client leadership, sales, and technical teams to gather accurate contentModernize and streamline the proposal processes to improve efficiency and accuracy (by creating AI tools)Ability to identify inefficiencies and apply AI enabled tools or workflows to improve proposal development timelinesEnsure proposals are compliant, professional, and meet submission deadlinesMaintain and update proposal templates and content libraries, and track proposal performance and outcomesContinuously improving proposal quality based on internal and client feedbackOccasionally write and manage high-quality proposals, RFP/RFQ responses, and support documentsAttend conference call meetings and gather details for proposalsThis role is primarily focused on proposal writing, with limited additional responsibilities including the creation of product data sheets and select marketing materials Qualifications/ExperienceExpertise in MS Suite tools requiredProven experience writing winning proposals (B2B, SaaS, public sector agencies, or enterprise preferred)Strong skills in Proposal Development, Proposal Writing, and ensuring compliance with solicitation requirementsProject management capabilities, including managing timelines and coordinating cross-functional teamsProficiency in business communication, writing, and editing to deliver clear and concise contentExperience in analyzing client requirements and developing tailored strategiesExperience using AI tools and templates to support proposal development a plusThe ability to communicate clearly and professionally with diverse stakeholdersAbility to work closely with technical subject matter experts to grasp key technical concepts and translate them for non-technical clientsExperience with technical RFPs/RFIs is a strong plusStrong attention to detail and deadline managementSelf-motivated and comfortable owning the proposal processAbility to thrive in a dynamic and fast-paced environment, demonstrating excellent organizational skillsFamiliarity with fire station alerting systems, public safety technologies, or related fields is a plusBachelor's degree in Business Administration, Communications, or a related field is preferredMach Alert, Inc. offers a competitive compensation and benefits package with incentivized bonus plans. - Careers@machalert.comMach Alert, Inc. is an Equal Opportunity EmployerAll candidates must pass a pre-employment background check and drug screenBenefits:·       401(k)·       Dental insurance·       Health insurance·       Vision insurance·       Life insurance·       Paid time off·       Professional development assistance·       Tuition reimbursement·       Company cell phone Schedule:Office environment M-F regular business hours (remote work not an option)Industry IT System Custom Software DevelopmentCompensation Package:Annual Salary $80K-$95KYearly bonus