Office Administrator

About Pronoia Labs At Pronoia Labs, we believe in creating a world where positive change is not only possible—it’s inevitable. We’re a dynamic, forward-thinking team working on our mission or focus, e.g., “innovative projects in technology, design, and social impact”. We thrive on collaboration, curiosity, and a touch of creative magic. We’re looking for an Office Administrator to keep our operations smooth, our people supported, and our workspace (whether physical or virtual) running like a well-tuned machine. What You’ll Do You’ll be the backbone of our day-to-day operations, making sure things run efficiently and that the team has what they need to do their best work. Your responsibilities will include: Administrative Support Manage calendars, schedule meetings, and coordinate events. Prepare and format documents, reports, and presentations. Maintain digital and physical filing systems. Meeting Notes and Accountability Office & Operations Management Order and manage office supplies and equipment. Liaise with vendors, service providers, and building management. Oversee general office tidiness and organization. Team Support Help onboard new hires, including setting up accounts and resources. Coordinate internal communications and assist with company-wide updates. Plan and organize small team events or celebrations. Book Travel for Employees Book Events Hold team members accountable on time sensitive deadlines Finance & Records Assist with expense tracking and invoice processing. Maintain accurate and up-to-date records for compliance purposes. What We’re Looking For Experience: 2+ years in office administration, executive assistance, or similar operational roles. Skills: Strong organizational and multitasking skills. Excellent written and verbal communication. Proficiency with Microsoft Office / Google Workspace. Comfort with learning and using new software tools. Managerial courage Mindset: Proactive, resourceful, and adaptable. A team player with a positive, solution-oriented attitude. Thrives in a dynamic, evolving environment. Why You’ll Love Working Here A mission-driven team passionate about making an impact. A collaborative and inclusive workplace culture. Opportunities for professional growth and skill development. Flexible work arrangements and a healthy work-life balance. How to Apply: Send your CV and a short cover letter explaining why you’d be a great fit for Pronoia Labs to Chris@turn.me, and CC team@asteriahr.com. Please include “Office Administrator Application” in the subject line. Pronoia is an equal opportunity employer and considers applicants for employment without regard to race, color, religion, sex, orientation, national origin, age, disability, genetics or any other basis forbidden under federal, state, or local law. Pay: $60,000.00 - $70,000.00 per year Benefits: 401(k) Dental insurance Employee assistance program Employee discount Health insurance Paid time off Vision insurance Experience: Office Administrator: 3 years (Required) Work Location: In person