Operations Administrator and Executive Assistant

🚀 Aerolane | Dallas-Fort Worth Metroplex (Onsite with Flexibility)Be the Right Hand Behind a High-Growth Logistics InnovatorAerolane is reshaping the future of logistics—delivering shipments at near same-day speed, without the premium cost. Through advanced aviation technology and smarter aircraft capacity optimization, we’re driving efficiency and sustainability across air cargo operations.Founded in 2021, our team blends deep experience in aviation, logistics, and innovation—supporting government, commercial, and defense customers with cutting-edge solutions.Now, we’re looking for a highly trusted, detail-oriented, and proactive Executive Assistant / Operations Administrator to step into a pivotal role supporting executive leadership and keeping the business running at full speed.✨ Why This Role Stands OutThis is not your typical admin role.You’ll act as a true right-hand partner to leadership, with visibility across both business priorities and day-to-day execution. This is a role for someone who thrives in fast-moving environments, anticipates needs before they happen, and can seamlessly switch between strategic support and hands-on execution.High ownership and visibility with leadershipExposure to a fast-growing, high-impact companyBlend of professional + operational + personal supportOpportunity to build trust and become indispensable to the business🔑 What You’ll DoYou will be the central force behind organization, communication, and execution:Executive & Operational SupportOwn and manage complex calendars across business, travel, and personal commitmentsCoordinate meetings, priorities, and schedules with precisionServe as a trusted gatekeeper and communicator on behalf of leadershipFinancial & Administrative ExecutionTrack expenses, manage payments, and support budgeting/reportingMaintain organization across documents, systems, and workflowsEnsure operational excellence with zero room for errorsCommunication & CoordinationDraft and manage executive-level communications (email, notes, follow-ups)Coordinate across internal teams, vendors, and external partnersRepresent leadership professionally in all interactionsHigh-Trust, High-Adaptability TasksHandle confidential matters with complete discretionManage last-minute requests, travel logistics, and scheduling changesSupport both business priorities and personal logistics when neededWhat We’re Looking ForThis role is about trust, polish, and execution just as much as experience.Must-HavesExceptional discretion and ability to handle sensitive/confidential informationStrong communication skills (written and verbal)Highly organized with the ability to prioritize and stay ahead of shifting demandsComfortable working in a fast-paced, evolving environmentBased in the Dallas-Fort Worth area with ability to be onsite regularlyNice-to-HavesExperience supporting executives or C-level leadersExposure to finance tasks (budgeting, expense tracking, payments)Tech-savvy: Outlook, Excel, Slack, Zoom, etc.Experience in startups, logistics, or high-growth environments✅ Early-career candidates are encouraged to apply if you bring strong professionalism, polish, and a learning mindset.Work EnvironmentPrimarily onsite in Dallas-Fort Worth (critical for this role)Expect a dynamic schedule—primarily ~40 hours/week, with occasional evenings or travel as neededCompensation & PerksCompetitive market-based salary (based on experience)Strong benefits packageDirect exposure to leadership and company growthOpportunity to grow with a scaling organizationAdditional RequirementsAuthorized to work in the U.S. (no sponsorship required)Willing to complete background check and drug screeningAble to commute to the DFW officeWe’re looking for someone who can stay calm under pressure, anticipate what’s next, and operate with absolute trust and professionalism.If you’re the person who keeps everything running—no matter what’s happening behind the scenes—this is your opportunity to step into a high-impact, career-defining role.Additional Job Application TermsThis job is part of LinkedIn’s Full-Service Hiring beta program. Eligibility is limited to candidates located in and performing services in the United States, excluding those based in Alaska, Hawaii, Nevada, South Carolina, or West Virginia.We’re committed to making our hiring process as smooth and timely as possible, and we understand that waiting to hear back can add to the anticipation. If you’re a potential fit, our team will reach out within two weeks to progress you to the next stage. If you don’t hear from us in that time, we encourage you to explore other opportunities with our team in the future, and we wish you the very best in your job search.