Administrative Assistant - Roads

Salary: $29.13 HourlyLocation : Soldotna, AKJob Type: Full-timeDepartment: ROADS SERVICE AREADivision: ROADS SERVICE AREAOpening Date: 05/05/2026Closing Date: 5/19/2026 5:00 PM AlaskaSpecial instructions for job posting: Typing and 10-key tests are required. Tests can be taken at the Alaska Job Center or any other job testing location, OR you can take the test online. Test result must show your name and date of test.Please be sure to attach requested documents to application.Not ready to submit your application yet?You can return to and submit your application later. GovernmentJobs.com auto-saves, but save your current field before signing out. Log back in and submit before the close date.DefinitionNote: This recruitment will yield one Full Time Hire and one 3/4 Time Hire.Under the general direction and supervision of the Road Service Area Director or designee, the Administrative Assistant is responsible for a wide variety of clerical support functions, Right of Way permitting, maintaining the road tracking database and assisting/directing individuals requesting information, ensures departmental efficiency by managing financial workflows, procurement processes, and formal documentation. Acting as a central coordinator, this position handles both internal administrative tasks and external resident communications to maintain smooth daily operations.Minimum QualificationsHigh School diploma or equivalent, minimum three years of accounting and administrative experience. Must be able to operate a 10-key calculator by touch, must type 50 wpm, and be proficient in the use of personal computers, and supporting software in a Windows base environment, including MS Office applications, specifically Word and Excel. Familiarity with transcription equipment preferred. Familiarity with platting and easement fundamentals and ArcMap preferred. Requires the ability to establish and maintain effective working relationships with others work with minimum supervision. Must be familiar with purchasing, financial and accounting systems and commonly used office equipment.Essential Functions1. Performs a wide variety of clerical tasks, including answering telephones, greeting visitors ascertaining the nature of their business, resolving public complaints and disputes, and routing inquiries to appropriate officials. compose a variety of correspondence, memos, create forms and reports, sort and distribute mail, schedule appointments, meetings and make travel arrangements. Orders general office supplies and equipment.2. Provides information to contractors, vendors and public regarding general maintenance, fiscal requirements, document preparation, ROW permitting, sign policies, dust control, abandoned vehicles, and RSA policies; assists with public records requests, newspaper/radio advertising, and updates to department webpage.3. Responsible for researching, filing and retrieving records; maintains department records associated with all borough maintained roads within 28 maintenance unit,.archive department records using Content Manager according to the most current KPB retention schedule.4. Maintains ROW permits and recorded changes, responsible for street name changes and signage in coordination with the borough planning department, sign installation activity including supplies and inventory.5. Responsible for managing and maintaining the borough's Road Tracking System, including inputting work history, calls, complaints, permits and signs. Coordinates with IT and G.I.S. on programming issues and changes.6. Responsible for department accounts payable, including preparing and tracking costs through purchase orders, billing change orders, and budget revisions, review and processing of contractor invoice billings, coordinates expenditure of maintenance funds allocated to assigned regions, and assists director with budget preparation.7.Operates blueprint machine, plotter, ARCMAP and troubleshoots various office machines.8. Attends after hours' road board meetings. Collects, prepares and assembles monthly board packets, board member contact lists, distributes material, and transcribes minutes from voice recordings and notes.9. Prepares and assembles RFQ and ITB's and short form contracts as necessary ensuring documents are attached to road tracking program.10. Maintains asset inventory of Road Service Area purchases and follows protocol for disposal of items including vehicles and office furniture for auction on a quarterly basis.11. Maintains and updates all records for the abandoned vehicle program. Performs all DMV records requests. Mails certified documents to last know owners. Files notices with the court in conjunction with the KPB Legal department to ensure compliance with code and state law.Other Functions:1. May assist road inspectors with their assigned duties, including but not limited to: plat and ROW research.2. Other related duties as assigned.Examination: Related skills tests as required.Physical DemandsWhile performing the duties of this job, the employee is frequently required to communicate orally and to use hands and fingers dexterously to operate office equipment; regularly required to sit; regularly required to walk and stand; reach and lift light overhead objects; bend and stoop while filing or examining maps. Employee must occasionally transport up to 30 pounds. May perform limited duties in inclement weather conditions. Specific vision abilities required include close vision and ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.We look forward to reviewing your application. Thank you for applying!Kenai Peninsula Borough Self-Insured Health/Rx /Dental/Vision Plans• Coverage begins on date of hire into a regular position.• Biweekly payroll (24 pay periods); employee's contribution (pre-tax) deduction• Borough-provided contribution for HSA or HRAHigh Deductible Health PlanCalendar Year Deductible:Individual - $2,000*Family - $4,000*Calendar Year Out-of-Pocket Maximum:Individual - $5,500 In-Network / $15,000 Out-of-NetworkFamily - $9,000 In-Network / $30,000 Out-of-NetworkA spousal coverage surcharge of $150 per month ($75 per pay period) will be assessed if an employee's spouse declines health coverage available through his or her employer and is enrolled in the KPB Plans, or if the spouse elects to enroll in a reduced benefit plan which shifts primary coverage to the Kenai Peninsula Borough Health Plan.Prescription Drug Plan Note:Calendar Year Deductible:Individual - $2,000*Family - $4,000** Medical and prescription deductibles are combined and cross-accumulate* Medical and prescription out-of-pocket maximums are combined and cross-accumulateEmployee Health Premiums per Pay Period (24 per year):Employee $47.50 ($95/month)Spouse $47.50 ($95/month)Children (1 - 5) $12.50 (per each child / $25 per child/per month)Children (6+) $75 ($150 total/month)Dental PlanCalendar Year DeductibleIndividual - $75 / Family - $250Annual Maximum Benefit per Person - $2,500Vision PlanThere is no deductible applicable to the Vision Plan.Eligible expenses include eye exams, lenses and frames and contact lenses.Dental/Vision Premiums per Pay Period (24 per year):Coverage for employee and all eligible, enrolled dependents $15 ($30/month)Borough Contribution to HSA or HRAHealth Savings AccountCalendar Year Contribution$1,500 Individual / $3,000 FamilyHealth Reimbursement ArrangementCalendar Year Contribution$1,500 Individual / $3,000 FamilyEmployees who elect to participate in, and meet eligibility requirements for, the HRA or HSA, shall have the Employer's contribution, *pro-rated, deposited into their account in equal monthly installments during the first pay period paid on the first payday of each month.Guardian Flight AirMed & LifeMed AK transportationDiscounted family membership for air ambulance services available at employee's expense.Employee Assistance ProgramOffered through Magellan Health, this program provides free support services to employees & their family. Options include limited counseling, wellbeing coaching, legal services & more.Career GrantsAvailable to regular status, classified employees.Flexible Spending AccountsEmployee funded via pre-tax deduction. These optional accounts include a Medical FSA for qualifying medical/dental/vision expenses, a Limited Purpose FSA for qualifying dental/vision expenses, or a dependent care FSA for qualifying childcare/eldercare expenses. All accounts have maximum annual limits set by the IRS & must be elected annually.Group Life and AD&DA life insurance policy for all regular status employees in an amount equal to the employee's annual salary. A $2,000 policy is also provided for spouse and dependent children.Additional Group Life and AD&DAdditional life insurance available at employee's expense.Supplemental Insurance PoliciesSupplemental policies including accident, cancer, disability and critical illness available through Colonial Life at employee's expense via payroll deduction.Pet InsuranceDiscounted rates for pet insurance through MetLife available at employee's expense.Personal Leave-Paid Time Off-PTOEmployees accrue 6.47 hours of PTO from date of hire and it is available to use immediately. Accrual increases according to a 2, 5, and 10-year schedule.HolidaysTen scheduled holidays plus two floating holidays.Administrative LeaveAdministrative employees who are overtime exempt under the Fair Labor Standards Act will receive up to 160 hours of administrative leave per year, as earned, to be used like annual leave.RetirementEnrollment in the State of Alaska Public Employees Retirement System (PERS) is mandatory. Employee/ Employer contributions dependent on PERS Tier Level employee is hired under.Please note, PERS calculates service based on 6 hrs. per day/30 hrs. per week as full-time. If working less than this, your years of service (used to determine vesting schedule, retirement etc.) will be prorated accordingly. Please contact PERS for more information.Supplemental Retirement AccountsAvailable at employee's expense through MissionSquare Retirement. Options include an optional, employee-funded, pre-tax 457 deferred compensation program and/or a post-tax IRA.*pro-rated is defined as $125.00 per month for an individual or $250.00 per month for a family, based on month of hire for new hires. This is based on the Boroughs contribution for a Full-Time employee of $1500.00 per year for an individual or $3000.00 per year for a family.This is only a Summary Sheet. Please see full Medical/Rx and Dental/Vision Plans for schedule of benefits and coverage. Consult your current Collective Bargaining Agreement as well as applicable KPB policies/procedures regarding other benefits outlined above.01Each applicant must complete this supplemental questionnaire as a part of the application screening and selection process. The information you provide will be reviewed and used to determine your eligibility to move forward in the selection process. Incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. Do you agree to answer each supplemental question truthfully, and certify that your responses can be verified from information within your application and by reference?YesNo02COVER LETTER: This job posting requires a cover letter attached to the application. Have you attached your cover letter, as required, which highlights my knowledge, skills, abilities and experience as they pertain to the responsibilities listed in the job description. I understand if this is not attached, my application will not be considered.YesNo03RESUME: This job posting requires a resume attached to the application. I understand if this is not attached, my application will not be considered.YesNo04Do you possess a high school diploma or GED?YesNo05Must have a minimum three years of accounting and administrative experience. Briefly explain below:06TYPING TEST: This job posting requires a typing test.Have you attached your typing skills test that meets the minimum required 50 wpm? You must attach your certified test results as delineated in the job posting.If you do not have test results available, save and submit your application when you have all documents ready to attach.YesNo0710-KEY: This job posting requires a 10-key test.Have you attached your 10-key skills test results to the application? Test can be taken online or at the Alaska Job Center or other testing center. Test must show name, and date and cannot be older than one year.If you do not have test results available, save and submit your application when you have all documents ready to attach.YesNo08Do you have work experience using windows based software, specifically Word and Excel and ability to learn additional programs?YesNo09Please provide name, address, email address, and contact numbers for three (3) professional references.If you have provided this information on your application, this question is N/A.10Please provide name, address, email address and contact numbers for three (3) personal references.If you have provided this information on your application, this question is N/A.