Proposal Manager/Writer

Position Overview: Project Solutions is seeking a Proposal Manager/Writer to join our team. Project Solutions, Inc. is a project management company, located in Rapid City South Dakota and founded in 2000. This is an onsite position in our office in Rapid City with flexibility in the day to day schedule. We provide facility operations and construction advisory services to state and federal government agencies across much of the United States. Our organization is growing, and we believe your career should too! Build your future with Project Solutions, Inc.The Proposal Manager/Writer plays a pivotal role in the proposal process, from concept development to final submission, ensuring that proposals are well-structured, compelling, and tailored to meet client needs. They collaborate closely with subject matter experts to gather and synthesize information, develop winning strategies, and produce high-quality written content.Responsibilities and Duties:Support business development efforts by conducting market research, analyzing trends, and identifying new opportunitiesSearch for relevant funding opportunities and disseminate to review teams for Go/No Go decisionsAnalyze solicitations (RFPs, RFQs, RFIs) to identify requirements, evaluation criteria, and instructionsDevelop compliance matrices to ensure all requirements are addressedDetermine proposal concepts by studying solicitations (RFPs, RFIs) and attending strategy meetingsGather proposal information by identifying sources and interviewing SMEs to develop accurate and compelling contentDevelop proposal content and write persuasive text with win themes and differentiatorsImprove proposal-writing processes by evaluating and redesigning templates, boilerplate, and workflowsOwn the proposal process, meeting deadlines by establishing priorities and coordinating requirements with contributorsLead meetings such as kickoff sessions, color team reviews, and status check-insWrite, revise, and edit drafts of proposal responses, including executive summaries and technical, management, past performance, resume, and pricing sectionsMaintain version control of proposal documents throughout developmentEdit documents and technical materials prepared by other staff for clarity, coverage, and consistencyContribute to proposal graphics development and assist with marketing collateral and website contentUpdate and design charts, tables, and graphics for proposalsPrepare and package final submissions in required formats (PDF, portals, printed copies)Assist with business development activities, including pitch decks, flyers, trade show materials, and client communicationsConduct research and draft, edit, and format deliverables, reports, and other content as requiredManage and update all documentation related to proposalsMaintain statistics and track potential opportunities and competitorsParticipate in quality control efforts and prepare monthly status reportsCommunicate with government agencies to clarify information and obtain amendmentsSupport post-submission tasks such as amendments, clarifications, or final revisionsMaintain, update, and track proposals using Excel spreadsheets or other tracking tools and CRM systemsOther duties as assignedSupervision:Supervision Received: Reports to Executive Team leadership and collaborates closely with internal teams and subject matter expertsSupervisory Responsibilities: Provides functional oversight of proposal contributors, including task assignment, deadline management, quality/compliance review, and mentoring of junior staff as assignedEducation, Knowledge and Skills:Bachelor’s degree in Technical Writing, Marketing, Business Administration, Communications, or a related field, orAt least 5 years of experience in proposal writing and/or business development will be consideredProficiency with Microsoft Office (Word, PowerPoint, Excel) and PDF toolsAbility to manage multiple deadlines and work in a fast-paced environmentHigh attention to detail and ability to interpret complex documentsExcellent organizational and time management abilitiesFormal proposal certification and training (Shipley, APMP) desiredFamiliarity with government procurement terms preferredAt least 5 years of experience in proposal writing and/or business developmentThe Proposal Manager/Writer must be able to communicate effectively, both orally and in writing. This includes preparing clear and persuasive proposals, editing technical materials, and explaining complex concepts to diverse audiences. The individual must establish and maintain effective working relationships with colleagues, SMEs, and external stakeholdersThe person in this position is expected to use sound professional judgment to manage multiple priorities and meet strict deadlines. They must be able to analyze solicitations, interpret requirements, and develop strategies that align with client needs. The ability to solve problems and adapt to changing circumstances is essentialThe Senior Technical Proposal Writer must demonstrate proficiency in Microsoft Word, Excel, PowerPoint, SharePoint, Teams, Outlook, and Adobe Acrobat. They should exhibit strong technical skills in document formatting and graphics development and maintain organized proposal filesThe individual must have strong relationship-building abilities and collaborate effectively with internal teams and SMEs. They must maintain professionalism and confidentiality, demonstrate flexibility in managing multiple priorities, and foster positive working relationships across departmentsThe Proposal Manager/Writer must have a solid understanding of proposal development processes, government procurement terminology, and compliance requirements. They should possess knowledge of best practices in proposal writing and editing and be able to apply company policies and procedures effectivelyPossess a valid State-issued Driver’s License for all positions that are required to drive a vehicle for company purposesMust accept confidentiality as a strict condition of employmentSuccessfully pass Criminal Background CheckMaintain any training and credential requirements as per policy and company contractsWhat Does PSI Offer You?Three options for medical plans plus dental and vision insurance offerings24/7 healthcare access to telehealth services for your convenienceHSACompany life insurance options for you and your familyShort-term and long-term disability offeringsPLUS an $800 monthly allowance is provided to offset your PSI insurance premium costs401(k) with a 4% employer matchGenerous PTO, paid-federal holidays, and sick leaveAlways the opportunity for professional developmentThe information contained herein is not intended to be an all-inclusive list of the duties and responsibilities of the job, nor are they intended to be an all-inclusive list of the skills and abilities required to do the job. Management may, at its discretion, assign or reassign duties and responsibilities to this job at any time. Benefit offerings subject to change.Project Solutions, Inc. is an equal opportunity employer, women, individuals with disabilities, protected veterans and minorities are encouraged to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.EEO/M/F/VetsPowered by JazzHRv7cQccIQag