Supply Chain Cost Management, Contracts Administrator

Supply Chain Cost Management – Contracts AdministratorCompany OverviewAt Mitsubishi Power Americas, headquartered in Lake Mary, Florida, we're not just building better clean energy technologies; we're architecting a better future. Our New Generation Services (NGS) team is charged with the supply of “NEW” replacement and generating capacity across a number of Gas and Steam Turbine Platforms. The Supply Chain Management – Cost Management Team sources equipment globally to support project execution in the Americas region.Role OverviewThe Supply Chain Cost Management – Contracts Administrator supports Supply Chain Management Execution initiatives and works closely with departments including Global Sourcing, Supply Chain Project Managers, Projects & Systems, Proposal Engineering, Quality Control, Expediting, Estimations, and Commercial Operations. This position uses initiative and independent judgment to develop and execute domestic and international Power Project activities and fulfillment needs. The Contracts Administrator collaborates with Proposal Engineering, Projects & Systems, and Commercial Operations to ensure seamless Purchase Order placement and turnover to project execution teams for large purchase items. This role is not the Technical Lead but assists the deal team and Proposal Engineering lead from a supply chain perspective.Key ResponsibilitiesCollaborate with Proposal Engineering, Projects & Systems, and Commercial Operations for seamless Purchase Order placement and turnover to project execution teamsLead or assist in addressing commercial Supply Chain Management and project execution concerns during the proposal phase to facilitate timely and clean turnover to the Supply Chain execution teamSupport Commodity Managers, Purchasing, manufacturing, execution, and warranty phases as neededReview and analyze RFPs related to equipment and auxiliary equipmentRisk analysis review, identification, and contribution to the Risk RegisterTrack open items for each proposal and Purchase Order issuanceMonitor customer-specific options or contract requirements and associated costsTrack Proposal Engineer’s Exceptions & Clarifications and Question & Answer logsDrive post Rev. 0 PO open action items to closure (proposal options, scope shifts, warranty items)Track supply of necessary generator documents to support project proposals within specified timelinesWork closely with NGS Estimations team, provide technical instructions, assist in Direct Labor estimations, review SCM estimates for accuracyConfirm MDL (Master Document List) for each proposal and project; communicate drawing delivery days and evaluate early works agreements or partial PO placement as neededEnsure timely sharing of draft Contracts related to Engineering, Procurement, and Construction (EPC) and Consortium documents with Generator SupplierVerify activities performed and drawings prepared by the supplier during Reservation Agreement, Early Release, LNTP, NTP, PO phasesIdentify and communicate site-specific code requirements beyond Generator Supplier standard baseEnsure Supplier and Contract clarity on Grid Code definition and complianceEvaluate Equipment schedules based on forecast and project site need datesFacilitate portfolio view of projects and make connections for Framework Agreements, bundling, or bulk purchasing opportunitiesReview Purchase Order drafts prior to Official PO releaseProvide weekly email updates of current activities; hold monthly review meetings with internal SCM stakeholdersFacilitate turnover meetings to Supply Chain execution team for each project NTPProvide commercial support to Project Management and Project Engineering during issue discovery, troubleshooting, and addressing change orders, liquidated damages, mitigation strategies, or other cost-related topics during executionEnsure all parties operate in alignment with signed agreements; participate in future revisions or development of agreementsInvolved in cost reduction activities and data analysisAssist with Scope shift items, transfer documents to suppliers, evaluate Q&A of 3rd party vendors, evaluate quality, preservation, and packingWrite and distribute complex and technical bid invitations or requests for proposals; receive and analyze bids, quotes, proposals, and award contractsSupport Logistics evaluation for transportationWork with Commercial Operations, Proposal Engineering, or other departments in cost reduction activities, data mining, or equipment-related activitiesBuild partnerships and relationships with SuppliersCreate value through relationship management, supplier excellence, and development projects to reduce cost and lead timeCost tracking, data mining, evaluation, and scrutiny of options proposalsDrive for cost transparencyMentor trainees, new, or less experienced employees; direct work of subordinates within supply chain group related to Generator topicsProvide mentorship to junior level employees and interns as neededAssist in Management of Standard Design documentation and performance dataPerform other duties or responsibilities as assigned by leadershipApproximate 10-15% travel as required, may travel outside the countryOther Duties and ResponsibilitiesComply with all safety policies, practices, and procedures, reporting unsafe activities to Management and/or Human ResourcesParticipate in proactive team efforts and leadership to achieve departmental, company, and individual goals and objectivesContribute to building a positive team spiritCommunicate effectively with subordinates and management at all levelsProtect confidential information by not communicating, disclosing to, or using for benefit of 3rd partiesMaintain the highest degree of honesty and integrity at all timesExperience with SAPKnowledge, Skills & EducationEducation and/or Experience:Bachelor’s Degree in Engineering from accredited college with an MBA is preferred, will consider relative applicable experience (10) years of commercial experience; or, fifteen (15) years of buying experience with specialty in Commodities management; OR, Any equivalent combination.Five to Eight (5-8) years of direct procurement and/or Procurement fulfillment experience with some combination of procurement, contract management, commercial contract negotiation, supply chain management, expediting, proposal and/or bid management, engineering management experience.Proactive with a can-do attitude.Language Skills:Ability to read, analyze, and interpret general business periodicals, engineering drawings, engineering specifications for material, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.Mathematical Skills:Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.Reasoning Ability:Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.Computer Skills:Basic personal computer skills including electronic mail, word processing, spreadsheet, and basic database.Management Skills:Ability to effectively communicate job tasks, goals, and projects to global sourcing staff as well as manage and delegate when necessary.Physical Demands & Work EnvironmentWhile performing the duties of this job, the employee is regularly required to stand, walk, bend, talk, and hear. The employee must frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds. The employee is occasionally exposed to toxic or caustic chemicals. The employee’s working environment may be loud. The employee may be required to adhere to MHPSA and customer safety procedures including but not limited to, the use of personal protection equipment (hardhat, safety glasses, goggles, hearing and fall protection).Why Should You Apply?Excellent Benefits (Medical, Dental, Vision & 401K Matching)Excellent development programs and advancement opportunitiesTuition reimbursement and on-the-job trainingPaid vacation, sick time, and holidaysCommitted to quality products and servicesGreat working environment and cultureEmployee Appreciation Programs and EventsEqual Employment OpportunityMitsubishi Power Americas Inc. is an Equal Employment Opportunity (EEO) employer actively seeking to diversify the workforce and is committed to a policy of equal employment opportunity. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, disability, veteran status, or any other legally recognized protected basis under applicable law.