Administrative Assistant (Part-Time)

We’re looking for a highly organized, proactive Administrative Assistant to support two business owners managing multiple ventures across real estate, hospitality, a marketing agency, and several nonprofit organizations.This role is ideal for someone who enjoys bringing structure, organization, and efficiency to fast-moving businesses. You’ll help coordinate projects, assist with financial administration, support operations, and handle day-to-day logistics so the business owners can stay focused on high-impact work.This position includes a mix of executive support, operational coordination, bookkeeping assistance, property support, office management, and occasional errands.If you love solving problems, staying organized, and helping businesses run smoothly, we’d love to hear from you.RESPONSIBILITIESExecutive SupportManage calendars, scheduling, and meeting coordination for two business ownersOrganize email inboxes and assist with communication and follow-upsPrepare documents, reports, and presentations as neededCoordinate travel arrangements and itinerariesTrack action items and ensure follow-ups across projectsBusiness Operations SupportAssist with administrative tasks across several ventures including real estate, hospitality, marketing, and nonprofit initiativesCoordinate with team members, vendors, partners, and clientsHelp manage project timelines and operational prioritiesConduct research and assist with event or project coordinationReal Estate + Property Management SupportProvide light property management assistance for real estate holdingsHelp coordinate maintenance requests and vendor schedulingCommunicate with tenants when needed and track follow-upsAssist with property-related paperwork, leases, and documentationMaintain organized records related to properties, repairs, and vendorsFinancial + Bookkeeping SupportAssist with bill pay and expense tracking across multiple businessesProvide QuickBooks support, including organizing transactions and maintaining recordsHelp onboard and pay 1099 contractors and vendorsTrack invoices and ensure proper documentationMaintain organized financial records and paperworkAssist with gathering documents for accountants and tax preparationOffice ManagementHelp maintain organization and functionality of the office spaceRestock office supplies, snacks, and materials as neededCoordinate or manage office cleaning and upkeepEnsure the workspace remains organized, presentable, and ready for meetingsNonprofit Association Management SupportAssist with event planning and coordination for nonprofit programs, meetings, and community eventsHelp manage event logistics including scheduling, vendor coordination, materials preparation, and day-of supportAssist with member and stakeholder communications, including email updates and meeting coordinationSupport basic association management tasks such as maintaining member records, tracking renewals, and organizing documentationCoordinate with volunteers, partners, and vendors to ensure smooth event executionHelp maintain organized records related to nonprofit operations, meetings, and compliance requirementsPersonal + Logistics SupportManage scheduling for personal appointments and family calendars when neededCoordinate travel planning for business and personal tripsHelp organize household or service appointmentsRun occasional business and personal errands (bank deposits, supply pickups, document delivery, etc.)Support day-to-day logistics that help the business owners operate efficientlyQualificationsPrior experience as an Executive Assistant, Personal Assistant, Operations Coordinator, Administrative Assistant, or Property Management AssistantStrong organizational and time management skillsExcellent communication and follow-up abilitiesAbility to manage multiple priorities across different businessesHigh level of discretion and professionalismFamiliarity with QuickBooks, Google Workspace, and project management tools preferredProactive problem-solver who takes initiativePosition DetailsPay: $20/hourType: Part-time 1099 contractor positionLocation: In-office position on West Cary Street in Richmond, VA and remoteFlexible schedule depending on workload and prioritiesOpportunity to work closely with business owners across several growing venturesOccasional in-person errands and local logistics will be requiredWho This Role is Perfect ForSomeone who:Loves organizing systems and keeping things running smoothlyEnjoys supporting entrepreneurs and growing businessesIs reliable, detail-oriented, and proactiveThrives in a dynamic environment where no two days are the same📩 To Apply: Please send your resume and a brief introduction explaining why you’re interested in this role to Natalie McNamara.