Administrative Assistant II

Posting Number20260062NEJob TitleAdministrative Assistant IINumber Of Vacancies1About Murray StateLocated in the West Kentucky region, Murray State University is a public, comprehensive University which offers a low cost of living, low property taxes, and a four-season climate. Murray has a friendly, small-town atmosphere with locally-owned specialty shops and restaurants, an acclaimed community theater, art guild and award-winning public schools. The area is home to Kentucky Lake and Land Between the Lakes, a 170,000-acre National Recreation Area, which offers a wide-range of activities and amenities for residents and visitors alike. Located in close proximity to major cities and nearby access to Interstate 24, Murray is just a few hours from Nashville, St. Louis, Louisville and Memphis. Learn more about Careers at Murray State University.About Murray State BenefitsFaculty and staff of Murray State University have access to a comprehensive benefits package including health insurance, retirement, tuition waivers, generous paid holidays, vacation, sick, and paid parental leave, as well as many other benefit offerings. Please refer to the Murray State Benefits page for more information.Equal Opportunity EmploymentEqual Opportunity Employer/AA. Murray State University does not discriminate based on race, color, national origin, sex, gender, identity, sexual orientation, religion, age, veteran status, disability or political or social viewpoint. All qualified applicants are encouraged to apply.Type Of EmploymentRegular Full-TimeWork Location:Murray, KYEmployment Term12 MonthsPosition TypeStaff - Non-Exempt (Hourly)DepartmentDean-Education and Human ServicesSummary Of Job Duties And ResponsibilitiesGeneral administrative and secretarial duties.Coordinate and execute multiple annual and recurring college-wide events, including lectures, conferences, ceremonies, advisory committees, and special programs, requiring collaboration with faculty, administrators, vendors, and external guests.Assisting the Dean, Assistant Dean, Teacher Quality Institute (TQI), and administrative assistants.Logging in travel vouchers to Banner.Maintain documentation related to events, contracts, approvals, and post-event records.Guide COEHS faculty and staff regarding event procedures, space usage, and administrative processes.Handing Cash Transmittal Forms with Finance, Business Admin.Serve as a proxy for the Financial Business Coordinator, supporting financial documentation, and approvals, as needed.Help Financial Coordinator monitor event-related expenses and documentation, ensuring accuracy, timeliness, and policy compliance.Assisting the Finance, Business Admin with BTR’s and IAB’s.Develop and manage event timelines, including scheduling, RSVPs, room setup, cratering, and vendor coordination, ensuring deadlines and approvals are met.Provide on-site event support and troubleshooting to ensure smooth execution.Serve as primary contact for building and room reservations for CoEHS faculty and staff.Serve as an administrative assistant to the CoEHS Dean, providing support for scheduling, correspondence, and daily office operations.Provide office support to Assistant Dean, Dean’s office staff and visitors.Assist with tracking and coordinating building-related requests for Alexander Hall in collaboration with the Financial Manager/Building Coordinator.Execute annual building inventory reviews for Alexander Hall and Carr Hall.Prepare, process, and track Electronic Personnel Action Forms (EPAF) for hiring student workers and graduate assistants for the Curriculum Materials Center (CMC), Ruby Simpson Early Childhood Center, and Retention & Recruitment Center, including ongoing EPAF maintenance and approval of student worker timecards.Process Extra Compensation (Extra Comp) requests in compliance with university and state policies.Assist with improving and standardizing event and administrative processes, including workflows for travel requests, building request, and event planning.Process Novatech service request and invoices for the printers in the CoEHS Dean’s Office, Teacher Quality Institute (TQI), and CoEHS Tech Support.Assist the Assistant Dean with class schedule coordination, including preparing, routing, and submitting schedules to the Provost’s Office.Draft and execute Memoranda of Agreement (MOAs) for Human Services, Psychology, and Counseling offices, ensuring proper routing, approvals, and record retention. Coordinate campus mail services for Alexander Hall and support interdepartmental communication between CoEHS departments and central university offices.Manage asset Tiger account for Dean’s Office inventory, including checkout and check-in to faculty and staff.Maintain organized records in the College Shared Drive related to events, financial transactions, MOAs, scheduling, rooms reservations, Extra Comps, key checkout, inventory check out, mail distribution, and building requests.Assist with special projects and additional duties as assigned by the CoEHS Dean.Track, prepare, and submit purchasing card expenses and reports.Receive open building request access from Alexander Hall Building Coordinator.Update CoEHS directory and the faculty/staff roster.Update the Event Coordinating handbook.Serve on CoEHS committees/coucils.Process and update class schedules for each department.Other duties as assigned.Minimum Education RequirementsTwo years of college credit.Minimum Experience And Skill RequirementsThree years of administrative experience required. Additional college and related work experience may be exchanged year-for-year to meet qualifications.Must possess excellent typing, office procedure, organization, interpersonal, and communication skills.Must be able to work with a variety of people.The ability to multi-task is critical.Keyboarding, filing, MS Office Suite programs, office procedures; bookkeeping may be required.Posting Date05/15/2026Closing Date05/29/2026Open Until FilledNoHourly Rate/Annual Salary$15.03 (Additional pay dependent upon qualifications)Staff Grade103Work HoursNormal working hours.Physical DemandsNormal for office environment